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HPYH Tryout Policy: Effective 2/14/2013
1.         MissionStatement:  Our objective in constituting teams is to act in the best interests of the children and the program.  Team composition is an inherently imprecise and subjective exercise.  It is the responsibility of the Board of Directors (the “Board”) of Hyde Park Youth Hockey. (“HPYH”) to make the process as fair and transparent as possible, while protecting the confidentiality of individual players’ evaluative scores and coaches’ selections.
2.         Coordinators: In advance of the tryouts beginning and, in any event no later than the February meeting of the Board of Directors (the “Board”), the Board shall choose coordinators for each level of the program.  A coordinator need not be a member of the Board.  Parents of players are not disqualified from serving in the role of coordinator.  Multiple coordinators may be chosen for a level; however, one person must act as the head coordinator of that level.
            The President of HPYH and the coordinators are responsible for organizing the tryout sessions for his/her level, determining which players will report to which session, obtaining and assigning tryout pinafores, ensuring that accurate and timely communication regarding the overall process and session assignments is posted on the website, ensuring sufficient volunteer help is available on and off the ice, securing room and table availability, providing resources to evaluators and coaches (i.e., water bottles, pucks, clipboards, pencils, score sheets), entering and processing data from evaluations, maintaining the confidentiality of all results as appropriate, arranging and conducting the team selection meeting (see below) and making any necessary judgment calls in connection with the tryout and team composition process.  The head coordinator must determine on which team, if any, each player is currently participating in the program.
3.         Tryouts.  The Board will determine, no later than at its February meeting, the weeks during which tryouts will be conducted.  The Board may establish guidelines for each level’s tryout process.  As a general rule, each player will attend two tryout sessions held within one week.
4.         Player Commitment.  HPYH recognizes that many of our members play on or try out for select teams and/or other programs.  The Board shall set a date by which all players trying out will notify HPYH if they choose not to participate in HPYH.  No refunds or credits (for the tryout fee or otherwise) will be made to such player in the event that the player later determines not to play for Hyde Park Youth Hockey.
5.         Team Number, Roster Size and Coaches.  At its April meeting, the Board shall determine the number of teams that it will field at each level, the roster size of each team and a potential coach of each team is identified.  In determining how many teams to have at a given level, subject to the Board’s ability to supersede, each team shall have no fewer than 14 skaters and a goalie and no more than 16 skaters and a goalie.  In the event that there are three teams at a level, there shall be “A”, “B” and “C” teams.  In the event that there are four teams at a level, there shall be one “A” team, one “B” team and two “C” teams.  No team at any level should have more than one more player than any other team at that level.  The larger roster size(s) should be allocated to the lower teams.  Coaches shall be selected from those who have applied.  Those coaches who have children at that level and wish to coach their child’s team shall only be eligible to coach a team for which their child may be selected under the rules below.
6.         Team Selection.  The President, Registrar, Secretary of HPYH and coordinators of each level shall arrange and conduct a team selection meeting.  All of the coaches of the current season may attend this meeting.  If notwithstanding diligent efforts by the head coordinator of a level, he/she cannot secure the presence of a required attendee, then a waiver may be sought from the Board.  Those in attendance at a level’s selection meeting constitute that level’s Selection Committee.  The head coordinator shall chair the meeting and be a member of the Selection Committee.
            Evaluative Scores.  All evaluative scores from any tryout session shall remain strictly confidential and shall be shared only with coordinators.  Hard copies of the evaluative scores in respect of a level shall be made available to the members of that level’s Selection Committee at the selection meeting only.  All such hard copies shall be returned to the head coordinator at the close of the meeting.  Evaluative scores are used to determine automatic selections and the universes of players from which coaches may make their selections.
             Automatic Selections. At each level where there are multiple teams, there shall be automatic selections based solely on evaluative scores.  The number of automatic selections for each team shall be equal to its roster size minus five and shall be those players with the highest evaluative scores who have not been selected to a higher team; provided, however, that at the PeeWee level, no first-year PeeWee player may be an automatic selection and any automatic selections eliminated in this manner shall be filled by a coach’s selection.  For purposes of the foregoing, players placed pursuant to the previous section are deemed to have been automatic selections (i.e. if an “A” roster has 14 skaters, there are 9 automatic selections.)
            Coach Selections.  The remaining five (or more in the case of PeeWees if there were first-year players who would have been automatic selections but for the rule set forth in the final sentence of the preceding section) shall be chosen by the team’s head coach from among the players with the next fifteen (15) highest evaluative scores (“Eligible Players”).  The head coach must consider the input from each Eligible Player’s coach.  In close situations, the head coach should favor second-year players over first-year players and those currently on HPYH teams over those who did not play for HPYH in the most recent year.  In the event that a member of the Selection Committee objects to a coach’s selection, the Selection Committee may with a vote of no less than two-thirds of committee members reject the coach’s selection.
            Balanced Teams.  In the event that there are two “C” teams, the coaches of those two teams shall pick among the players remaining.  The two coaches may agree to a roster split.  If they do not agree to a roster split, they shall pick in rounds reversing order of pick in each round.  A coin toss shall determine who picks first in the first round.
            Goalies.  At each level’s tryout, each goalie will be evaluated and provided a score.  At the team selection meeting, the default is that the scores will determine placement.  The Selection Committee, by simple majority, may supersede the default placement.  In deciding to supersede the default placement, the Selection Committee should consider the input from the goalies’ current coaches, the difference between the players’ evaluative scores, the goalies’ status as first or second year players and whether they played for a HPYH team during the most recent season.
            Absent Players.  In the event that a player is unable to make one or more of the tryout sessions to which he or she is assigned, the player or his/her parent(s) should promptly contact the head coordinator and explain the reason for the absence.  If the head coordinator excuses the absence, the player shall be placed on a team by the Selection Committee based on all available information about such player, including the level of the player’s current team, his/her coach’s view and placement of comparable players.  Absences due to injury or illness and family emergencies shall generally be excused.  If the head coordinator declines to excuse the absence, the player or parent may petition the Board.  Unexcused absences may result in the player not being placed on any team or placed on the lowest team at that level.
7.         Roster Movement.  The Board must approve all roster changes.   In the event that a player is lost permanently from a team, the President of HPYH and the head coordinator of that level should be notified.  If that loss results in such team having a roster that is 2 players less than the next lower team, the President of HPYH and the level coordinator shall authorize the head coach to choose a player from the lower team to take a permanent roster spot on the higher team.  If the loss is not season-ending, the higher team shall not be expanded.  Instead, the higher team may choose players game-by-game consistent with the GBL rules governing the same.
            If under extraordinary circumstances, the coaches of a team determine that one of his players is grossly misplaced, he may petition the Board to have that player elevated to a higher team, provided that doing so would not create a roster disparity of 2 or more between the two teams involved.  The Board may approve a roster change by a simple majority at a quorate meeting.
8.         Board Oversight.  All matters set forth herein are subject to the oversight of the Board.  The Board may exercise its authority to override any provision hereof.