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17. Parent Volunteer Roles and Responsibilities


The NCJLA strongly recommends that clubs require families to donate volunteer hours and complete the recommended list of training items each season if they do not already volunteer to be NCJLA Certified Coaches or US Lacrosse Certified Game Officials for the club.

Typical Parent Volunteer Roles

There are league-specific volunteer positions that parent help is needed on a regular basis. Some positions are optional and others are required. Positions include the following: safety manager, team manager, score keeper, time keeper and sideline manager. These volunteers ensure the games proceed smoothly, on time and that game records are accurate. The number of volunteers needed by each club per team are as follows: (See detailed descriptions below)


Designated Home Team

Designated Visiting Team

 Hosting Team or Club


Score Keeper


Table Representative




**Safety Manager - NEW


**When operating under Infectious Disease Modifications


Time Keeper


Sideline Manager


Sideline Manager



*Optional and at the discretion of the home team scorekeeper and officials

Team managers are an optional position that perform duties at the club/team level and are not required to be at the game in order for it to be played.


Job responsibilities, training, and assignments are the responsibility of individual clubs, but the league provides a great deal of support. Rules and detailed information is provided on the individual age division games protocols and rules sheets as well as on the scoresheets. These materials are distributed to the clubs prior to the start of the season, can be found on the Game Protocols page (HERE), and are discussed during the Boys and Girls Representatives meetings.  

Please email the NCJLA Boys or Girls Director if your club needs assistance with training volunteers ( or ).

Sideline Manager (required)
In accordance with NFHS and USL Rules for Youth Lacrosse, each team must provide a designated Sideline Manager per game day contest.

  • No sideline manager means no game!
  • Please see Section Sideline Managers for details and training materials.
  • The NCJLA collects requests for Sideline Manager vests per team in late December to Early January. Please email execdirector@ncjla.org for more information about the sideline manager vests.
  • Side Line Manager Training Video: NCJLA YouTube Channel

Team Manager (optional)

Team manager duties vary by club. If the club will have a team manager their name and contact information should be submitted on the team roster to the NCJLA prior to any games. The NCJLA recommends that team managers be a secondary contact to the coaches and team scheduler to ensure that all rsvp’s for NCJLA events are submitted accurately and on time.

  • Managers coordinate parent volunteers to be scorekeeper, time keeper, field set up/break down crew and side line manager for all games.
  • Some clubs delegate the responsibility of confirming officials for home games to team managers.
  • Instructions on how to confirm officials can be found in the Officials section of the Operations Guide.


Safety Manager (required)

Each club must designate a Safety Manager. The Safety Manager performs duties associated with the NCJLA Infectious Disease Game and Event Modification Plan when the NCJLA Board of Directors determines that the league should modify protocols to help prevent infection and mitigate future risk of disease. This decision is made in conjunction with the CDC.gov and the State of CA Department of Public Health guidance. The Safety Manager may never be needed nonetheless, each club is required to have one designated.

Clubs may choose to designate a parent volunteer to serve as the safety manager for each team or for the entire club. Please note that the NCJLA staff will only communicate with the club level Safety Manager. It is the responsibility of the club level safety manager to distribute information to their team level safety managers.


Score and Time Keeper (required, if designated home team)

Score and time keeping are vital volunteer game day roles. Parents must remember that when they serve in these roles they agree to be a neutral party, that is there to assist the officials in keeping the games fun, safe and fair. The home team, per the NFHS and USL rule books, is responsible for supplying a working game clock and a person to complete timekeeper duties. Oftentimes, the away team may supply the time keeper if none are available from the home team. Teams are encouraged to work together to find volunteers so that the game can be played.

The official score book, per the NFHS and USL rulebook, is kept by the home team. The away team may have one person at the score table to serve as a table representative to assist with score keeping and penalty documentation. Teams from time to time request to have a “spotter”. Spotters are not described in the NFHS or USL rulebook, however for NCJLA games 1 per team is allowed at the discretion of the home team scorekeeper.  Table representatives and spotters may be asked by the officials or home team scorekeeper to leave the score table if conditions arise that prevent the home team from completing their duties according to the NFHS and USL rulebooks.

NCJLA Score Table Tutorial: NCJLA YouTube Channel

Responsibilities for Parents

  1. Complete Positive Coaching Alliance Parent Training (optional): The NCJLA recommends that all coaches complete the Positive Coaching Alliance Double-Goal Coach® course. To better support the PCA trained coaches, the NCJLA highly recommends that clubs require all parents to complete the Second-Goal Parent®course (PCA Online Courses). This course focuses on parents who embrace the Second Goal, the life lessons. A positive sports parent demonstrates unconditional love for children regardless of athletic performance as well as a relentless commitment to aid their child in processing the ups and downs of youth sport. Parents who complete this course are better prepared to assist their children with processing those ups and downs.
  • Typically clubs designate one parent to act as the PCA Parent Director. This parent volunteer is a resource for other parents needing additional support throughout the season.
  • Please see www.positivecoach.org for more information.
  1. Sign NCJLA Parent Code of Conduct: (Required) The NCJLA requires that all clubs have parents and/or guardians sign the NCJLA Parent Code of Conduct. If the club wishes to add the NCJLA Parent Code of Conduct to the club’s code of conduct they may do so. The NCJLA does not collect signed Parent Codes of Conduct but may request verification at any time. For examples please see the NCJLA Documents tab, key documents, Code of Conduct folder. 
  2. Complete Concussion Training and Waiver (Required)Annually, each parent with a child registered to play for a team in the NCJLA must read educational materials and sign an online waiver regarding concussion awareness in youth sports.
    • Parents are required to send a copy of the waiver to their club administrators. Individual NCJLA clubs are required to keep a record of the signed parent waivers each year. The NCJLA may require proof of parent signatures at any time.
    • To learn more about concussions educational materials please visit the CDC website. A copy of the parent information sheet and waiver can be found under the Health and Safety tab on the NCJLA home page.
    • The NCJLA recommends that one club administrator be responsible for club compliance and record keeping. 
  3. Comply with the Requirements for Return to Play (Required): Clubs and parents are required to report any suspected incidences of a concussion that occur in an activity or NCJLA game via the NCJLA Serious Injury Report Form. The NCJLA monitors serious injury trends and uses that data to revise rules of play and policies associated with player safety.
  • After each suspected concussion incident occurring in an NCJLA game, the player is entered into the Return to Play protocol. The parent or guardian of the affected player is required to complete the Return to Play protocol before the player is cleared to participate in athletic activities as part of the NCJLA.
  • As part of that protocol, parents may be required to provide evidence of clearance to return to play from an authorized medical provider depending on the nature of the suspected injury. The authorized medical provider must provide unconditional clearance to play in writing, on official medical practice letterhead, and with a wet signature. The medical provider's letter should be kept on file by the club for reference or review by the NCJLA as long as the player is a member of the club.
  • Club presidents or the club designee must secure unconditional clearance to play documentation from the parents BEFORE the athlete returns to play in an NCJLA game or practice. The NCJLA can request proof of clearance to play at any time.
  • Parents or guardians who refuse to comply with the Return to Play protocols will cause their child to be barred from participation in an NCJLA event or game until clearance is obtained.

5. Comply with the NCJLA Athlete Safety Reporting Policy and report suspected abuse or at risk behavior. (NCJLA Safety and Health)

6. Comply with the NCJLA Infectious Disease Parent Responsibilities when the NCJLA has issued a season modification order. Parents play a key role in helping to prevent disease transmission and mitigate future risk.


All rights reserved. Use of NCJLA materials are limited to the NCJLA approved activities only. NCJLA Clubs and outside organizations must request permission from the NCJLA.


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