16. Parent Volunteer Roles and Responsibilities
The NCJLA strongly recommends that clubs require families to donate volunteer hours and complete the recommended list of training items each season if they do not already volunteer to be NCJLA Certified Coaches or US Lacrosse Certified Game Officials for the club.
Typical Parent Volunteer Roles
There are league-specific volunteer positions that parent help is needed on a regular basis. These include the following: score keeper, time keeper and sideline manager. These volunteers assist the officials in ensuring the games proceed smoothly, on time and that game records are accurate. The number of volunteers needed by each club are as follows:
Home team: 1 score keeper, 1 time keeper, 1 sideline manager
Visiting team: 1 table representative, 1 sideline manager
Optional and at the discretion of the home team scorekeeper and officials: 1 spotter per team
Job responsibilities, training, and assignments are the responsibility of individual clubs, but the league provides a great deal of support. Rules and detailed information is provided on the individual age division games protocols and rules sheets as well as on the scoresheets. These materials are distributed to the clubs prior to the start of the season, can be found online, and are discussed during conference call rep meetings.
In accordance with NFHS and USL Rules for Youth Lacrosse, each team must provide a designated Sideline Manager per game day contest. Please see Section Sideline Managers for details and training materials. The NCJLA collects requests for Sideline Manager vests per team in late December to Early January. Please email firstname.lastname@example.org for more information about the sideline manager vests.
Side Line Manager Training Video: NCJLA YouTube Channel
Team manager duties vary by club. The NCJLA recommends that team managers be a secondary contact to the coaches and team scheduler to ensure that all rsvp’s for NCJLA events are submitted accurately and on time. Managers coordinate parent volunteers to be scorekeeper, time keeper, field set up/break down crew and side line manager for all games. Lastly, some clubs delegate the responsibility of confirming officials for home games to team managers. Instructions on how to confirm officials can be found in the Officials section of the Operations Guide.
Score and Time Keeper
Score and time keeping are vital volunteer game day roles. Parents must remember that when they serve in these roles they agree to be a neutral party, that is there to assist the officials in keeping the games fun, safe and fair. The home team, per the NFHS and USL rule books, is responsible for supplying a working game clock and a person to complete timekeeper duties. Often times, the away team may supply the time keeper if none are available from the home team. Teams are encouraged to work together to find volunteers so that the game can be played.
The official score book, per the NFHS and USL rulebook is kept by the home team. The away team may have one person at the score table to serve as a table representative to assist with score keeping and penalty documentation. Teams from time to time request to have a “spotter”. Spotters are not described in the NFHS or USL rulebook, however for NCJLA games 1 per team is allowed at the discretion of the home team scorekeeper. Table representatives and spotters may be asked by the officials or home team scorekeeper to leave the score table if conditions arise that prevent the home team from completing their duties according to the NFHS and USL rulebooks.
NCJLA Score Table Tutorial: NCJLA YouTube Channel
- Complete Positive Coaching Alliance Parent Training (optional): The NCJLA requires that all coaches complete the Positive Coaching Alliance Double-Goal Coach® course. To better support the PCA trained coaches, the NCJLA highly recommends that clubs require all parents to complete the Second-Goal Parent®, course (PCA Online Courses). This course focuses on parents who embrace the Second Goal, the life lessons. A positive sports parent demonstrates unconditional love for children regardless of athletic performance as well as a relentless commitment to aid their child in processing the ups and downs of youth sport. Parents who complete this course are better prepared to assist their children with processing those ups and downs.
Typically clubs designate one parent to act as the PCA Parent Director. This parent volunteer is a resource for other parents needing additional support throughout the season.
Please see www.positivecoach.org for more information.
- Sign NCJLA Parent Code of Conduct: (Required) The NCJLA requires that all clubs have parents and/or guardians sign the NCJLA Parent Code of Conduct. If the club wishes to add the NCJLA Parent Code of Conduct to the club’s code of conduct they may do so. The NCJLA does not collect signed Parent Codes of Conduct but may request verification at anytime. For examples please see the NCJLA Documents tab, key documents, Code of Conduct folder.
- Complete Concussion Training and Waiver (Required): Annually, each parent with a child registered to play for a team in the NCJLA must read educational materials and sign an online waiver regarding concussion awareness in youth sports.
- Parents are required to send a copy of the waiver to their club administrators. Individual NCJLA clubs are required to keep a record of the signed parent waivers each year. The NCJLA may require proof of parent signatures at any time.
- To learn more about concussions educational materials please visit the CDC website. A copy of the parent information sheet and waiver can be found under the Health and Safety tab on the NCJLA home page.
- The NCJLA recommends that one club administrator be responsible for club compliance and record keeping.
- Comply with the Requirements for Return to Play (Required): Clubs and parents are required to report any suspected incidences of a concussion that occur in an activity or NCJLA game via the NCJLA Serious Injury Report Form.
- After each suspected concussion incident occurring in an NCJLA game, the player is entered into the Return to Play protocol. The parent or guardian of the affected player is required to complete the Return to Play protocol before the player is cleared to participate in athletic activities as part of the NCJLA.
- As part of that protocol, parents may be required to provide evidence of clearance to return to play from an authorized medical provider depending on the nature of the suspected injury. The authorized medical provider must provide unconditional clearance to play in writing, on official medical practice letterhead, and with a wet signature. The medical providers letter should be kept on file by the club for reference or review by the NCJLA as long as the player is a member of the club.
- Club presidents or the club designee must secure the unconditional clearance to play documentation from the parents BEFORE the athlete returns to play in an NCJLA game or practice. The NCJLA can request proof of clearance to play at any time.
- Parents or guardians who refuse to comply with the Return to Play protocols will cause their child to be barred from participation in an NCJLA event or game until clearance is obtained.
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