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13. Submitting Team Rosters

Team Rosters

All NCJLA teams must submit team rosters prior to participating in games or events. If a team’s roster is not complete or accurate in the NCJLA system within 72 hours of the team’s first NCJLA game, the game will be cancelled, due to the significant liability to the club and the league. 

All rosters must include the following for each player, coach or team manager: (HERE)

  • US Lacrosse membership numbers and valid expiration date

  • First and last name of the player

  • Address zip code

  • Phone number for emergencies

  • Email address for the parent/guardians

  • Type of participant: coach or player

  • Gender

  • Date of Birth

  • Name of the NCJLA team

  • Position: Coach, Asst coach, Player or Manager

  • Jersey number

Boys and Girls 10UA, 12UA&B, 14UA&B and HS Teams
Boys and girls team rosters listing players, coaches, assistant coaches, and team managers can be submitted anytime up to the second Saturday in February. Rosters may be resubmitted with updates or additions after the mid-February deadline until April 1st when rosters lock. The NCJLA recommends no more than 24 players on a roster. Rosters must be complete, and accurate before the games start. Teams that do not have complete and accurate rosters submitted may be notified and required to remedy within 48 hours of the game. If the team fails to remedy officials will be canceled and the game will be recorded as a forfeit of 1-0. The team will have 5 calendar days to remedy or the forfeit will be locked.

Boys and Girls 10UB and 8U Teams

Boys and girls team rosters listing players, coaches, assistant coaches, and team managers can be submitted anytime up to the first Saturday in March. Rosters may be resubmitted with updates or additions after the mid-February deadline. There is no maximum number of players for a roster at this level but the NCJLA recommends 10-12 players to provide adequate playing time. Rosters must be complete, and accurate before the games start. Teams that do not have complete and accurate rosters submitted may be notified and required to remedy within 48 hours of the game. If the team fails to remedy officials will be canceled and the game will be recorded as a forfeit of 1-0. The team will have 5 calendar days to remedy or the forfeit will be locked.

Roster Rules

Clubs are strongly encouraged to provide coaches and parents with a copy of the NCJLA Eligibility section of the Operations Guide. This section outlines the age divisions, policies for playing up or down an age division, switching teams, being a guest player for another team etc. The NCJLA Operations Guide Eligibility section can be found HERE.

Roster Submission Instructions

The NCJLA provides a roster spreadsheet template with the required fields.  Here is the link to instructions on loading rosters:  How do I prepare our team rosters to be loaded on the NCJLA website?   And the link for the roster template.

If your club has a League Athletics website, you can send your rosters via your club website using these instructions. Email addresses are required for every player.  If a parent or player does not have an email address, use the coach’s or team manager’s email address in that field. Please note that NCJLA emergency alerts for events hosted by the NCJLA are sent via the league athletics messaging system. If a player submits the coach’s or team manager’s email address that person is responsible for delivering those emergency messages to the player and their guardians. Please see the NCJLA Privacy Policy for how the NCJLA may use your information.

US Lacrosse Membership

For insurance purposes, the NCJLA requires that all players, coaches and assistant coaches be members of US Lacrosse through the end of the season. These membership numbers must be included for every player and coach on the roster.  Clubs tend to collect US Lacrosse membership information in one of three ways:

Require players to register directly with US Lacrosse and submit their membership number to their club registrar. 

Use League Athletics for registration and build in automatic US Lacrosse membership at the time players register, so they are registering for the club and with US Lacrosse at the same time.  (The NCJLA highly recommends this approach.)

Format a group membership registration form with all player and coach information and submit that to US Lacrosse for group processing. (Be advised this process can take between two to four weeks, so plan accordingly, email the regional rep for NorCal)

Click here for more on US Lacrosse membership.

Bollinger Insurance provides coverage via US Lacrosse membership.

 

Roster Changes, Late Additions, Jersey Number Updates 

New players, jersey numbers, additional coaches, and assistant coaches can be added by completing and submitting the Team Member import template to webmaster@ncjla.orgClick here for instructions.  Submit roster changes to NCJLA no less than 72 hours before a game.

Rosters will be "locked" as of April 1.  After that date any changes to a roster must be approved by the NCJLA Board of Directors via a petition. The NCJLA recognizes that clubs may continue to recruit new players during the season. Send roster petition detail to the NCJLA executive director, email execdirector@ncjla.org.

All rights reserved. Use of NCJLA materials are limited to the NCJLA approved activities only. NCJLA Clubs and outside organizations must request permission from the NCJLA.


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