Home
 
 
My my My my
 
 
 
 
 
 



10. Scheduling Games

Scheduling Requirements

Scheduling guidelines (scheduling appendix) can be found under the Club Administrator tab. Requirements vary by division but typically include that teams play conference and non-conference opponents in order to be eligible for playoffs, championships, tournaments and festivals. See the scheduling appendix for boys or girls game scheduling for exact requirements for conference and non conference games per division. Before scheduling the NCJLA recommends that clubs discuss with their teams the type of game schedule that they prefer to meet these requirements. Teams can opt to play round robins (3-4 teams), double headers, single games etc. as long as they meet the scheduling requirements in the guidelines (appendix) and the sections below.

Conferences
Conferences are subgroups within each division (girls or boys age level and competitive level, example: Girls U14A). Conferences are generally created with in the 5 major regions of the NCJLA geographic service area. NCJLA commissioners work with the NCJLA Boys or Girls Director to establish conferences in early December as soon as registration closes.  Commissioners play a key role in determining details of play for each conference.

The 5 major regions of the NCJLA are:

  1. North West: Marin, Sonoma, Napa counties and clubs north
  2. South West: San Mateo, Santa Cruz, Santa Clara, San Benito, and Monterey counties
  3. Central West: SF, Alameda, Contra Costa, and Solano counties
  4. North East: Yolo, Sacramento, Sutter, Yuba counties and clubs north
  5. South East: San Joaquin, Amador, El Dorado, Placer and clubs south

 

Maximum Game Counts:

In order to ensure that all members of the league have equal access to the resources provided by the NCJLA, NorCal Chapter, officials organizations and the greater lacrosse community the NCJLA is providing guidelines for total number of games per spring season (Feb-May). To request to play more or less than these game amounts, please email the NCJLA Boys or Girls commissioners for the link to the Game Waiver Form.

Boys and Girls HS, 14A, 12A, and 10A: May have no more than 16 games before playoffs. May have 4 preseason scrimmages that require officials. Games versus teams in the same age division but at a different skill level do not count towards requirements and do not affect standings. They DO count towards the maximum games allowed. Ex: Club B Boys 12A versus Club C Boys 12B Veteran or BHS JV vs B14A.

Boys and Girls 14UB and 12UB: Same as A and HS levels

Boys and Girls 8U and 10UB: Teams may have no more than 16 games before their end of season event. May have 4 preseason scrimmages that require officials. Games versus teams in the same age division but at a different skill level DO count towards the maximum games allowed.

 

Girls and Boys Game Scheduling Format and Meetings

Boys and Girls 8U, 10UB, 12UB, and 14UB Team Scheduling

For approximate dates during the season please refer to the Sample Master Calendar section or see NCJLA calendar for more details. Both Boys and Girls teams use a decentralized scheduling process. The NCJLA provides a central location the Saturday after conferences are posted in December for all NCJLA clubs to meet in person to schedule their games (see master calendar). Clubs meet and schedule all conference games first and then their non-conference games. Club schedulers should refer to the annual scheduling appendix document posted on the NCJLA Club Administrator's tab prior to attending.

8U and 10UB Boys and Girls Team Scheduling

8U and 10UB Boys and Girls teams will attend the NCJLA scheduling meeting in December to schedule their regular season games. There are NO game minimums or travel requirements for these younger levels.

Teams that have registered for the NCJLA Jamborees (special event) will select the dates that they wish to attend at the time of registration. See master calendar for jamboree schedule distribution timelines.

Boys and Girls A level and HS Team Scheduling

The NCJLA commissioners and directors moderate centralized scheduling for these divisions. Each club scheduler for these teams must attend a virtual NCJLA Schedulers training in November. Detailed instructions on the HS and A level scheduling will be delivered at those trainings. For questions related to the online scheduling process email execdirector@ncjla.org.

It is very important that the schedulers for these teams adhere to the deadlines and communicate with NCJLA staff in a timely manner. If changes to the schedule need to be made they must be approved by the NCJLA Boys or Girls Director. Considerable time is invested in the scheduling process by each club’s volunteers and changes after scheduling closes should be for extenuating circumstances.

 

HS and A Team Scheduling Due Dates:

  • Monday prior to All team registration Closing: host date entry opens

  • First Friday in December: All team registration closes

  • Tuesday before conferences announced: host date entry closes and locks

  • Wednesday after registration closes: Conferences announced

  • Thursday after Conferences announced: conference game scheduling starts (exact time for boys and girls provided during scheduler training)

  • Friday after Conferences announced: non-conference game scheduling starts (exact time for boys and girls provided during scheduler training)

  • Saturday after Conferences announced: in person scheduling meeting for all of the NCJLA registered teams

  • 8 days after in person scheduling meeting: scheduling closes and is locked for entry into NCJLA website

  • Third Sunday in January: all games must be confirmed in NCJLA website by both the home and away teams

     

    Entering Games into NCJLA Website

    The website provides all the information and instructions necessary for clubs to load their games directly into the NCJLA’s League Athletics website.  Click here for:  How does the home team load a game? and How does the visiting team confirm a game?

    *A and HS schedules will be entered by NCJLA staff

    All games that will require officials are due to be entered by the Third Sunday in January. 8U games may still be loaded into the NCJLA website after that date. Schedulers may edit, add or cancel games once the website re-opens, typically 10 days after it closes. This “down period” is necessary so that the NCJLA webmaster can scrub the schedule for any conflicts, errors etc before it is sent to the officials organization for invoicing and assignment.  

    Information Required for Game Entry

    Due to the high volume of games played, schedulers will be required to submit detailed information about the game and field location in order for the game to be accepted into Arbiter and the NCJLA websites.

    Information required for each game entry:

  1. Name of the field from the NCJLA Fields list (spelled correctly, no abbreviations or common names)
  2. Name of the sub-site or type of field (ie stadium, grass 1, north, etc) The official subsite listing is available on the NCJLA website under Documents, Help and Support folder.
  3. Date
  4. Time (TBD will no longer be accepted)
  5. Exact name of the teams as they appear on the NCJLA listing (abbreviations will no longer be accepted)

For small sided games (8U-10U) each field has a specific subsite or sub-field name. Please make every effort to indicate that the game is on a sub-site instead of the full field. A subsite listing is available on the NCJLA website under Documents, Help and Support folder. For questions related to fields and their sub-site names pleas email webmaster@ncjla.org.

Updating Fields
Each year, the clubs are responsible for updating their list of fields by contacting the NCJLA webmaster at webmaster@ncjla.org. The list of fields open for scheduling can be found on the Fields page along the left side navigation or click here. If you do not find the field that you need to schedule on the Fields page please click here  for more information on how to add a field.

 

Additional Types of Games on a Team Schedule

Inter-Division Games (Non-Divisional): Games outside an age level or competitive level (for example boys 12U rookie vs.12U veteran) may be included on a team’s game schedule and will be marked as "non-divisional" on schedules so the results do not count in a team’s standings. Both teams must be registered with the NCJLA in order to use this service and to have the game(s) count towards total game count.

Games Outside NCJLA Geographic Area (NCJLA Team vs. Non-NCJLA Team): Games with non-NCJLA club teams are to be coordinated directly by the clubs.  Arrangements for officials are to be handled directly with the official’s organization, not through the NCJLA.  All players and coaches from non-NCJLA teams must have valid US Lacrosse memberships. These games are not to be entered into the NCJLA game schedule website and do not count toward end of season requirements. For example, a scrimmage versus a Southern California Boys High School team would not be entered into the NCJLA system. Games or scrimmages between NCJLA member clubs should be entered into the NCJLA system and do not apply to this category. The NCJLA strongly recommends that teams verify USL memberships through the US Lacrosse membership validation portal.


Cancellations, reschedules, and forfeits

NCJLA clubs invest notable time and resources developing and agreeing to mutually acceptable game schedules before the season starts.  Clubs are expected to understand the potential time conflicts for each team and field location before scheduling starts and schedule games accordingly.  The section below outlines expectations and processes regarding game cancellations, reschedules, forfeits, no-shows, unilateral changes, and chronic team withdrawals.

Cancellations for reasonable cause - Once the game schedule is locked, games should only be cancelled for reasonable causes such as field issues out of the control of a club or weather.  Notice should be given as soon as possible to both the visiting teams’ coaches/team managers and officials but no later than 1 hour before the visiting team and officials are likely to depart their home city. Game cancellations must be reported to the NCJLA as specified in Game Cancellation and Changes, and within 72 hours (3 days) of the game for boys teams and 120 hours (5 days) for girl's teams.  The NCJLA will accommodate rescheduling, or refund fees if rescheduling is not possible provided adequate notice was given.

Boys Game Specific Instructions:

Cancellations, reschedules and changes are to be submitted to the NCJLA via an online form no later than 72 hours (3 days) prior to the game in question.  Click here for the online game change form. One person per club should be in charge of submitting game changes.  Game changes must be sent to the division commissioner, the referee assignor, and to the NCJLA webmaster. Click here for: How do I cancel or change a game?

Girls Game Specific Instructions:

Cancellations, reschedules and changes are to be submitted to the NCJLA via an online form no later than 120 hours (5 days) prior to the game in question.  Click here for the online game change form.  One person per club should be in charge of submitting game changes.  Game changes must be sent to the division commissioner, the umpire assignor, and to the NCJLA webmaster. Click here for: How do I cancel or change a game?

 

Rescheduled or mutually agreed upon cancelled games - NCJLA teams may reschedule or cancel games if both teams agree to the change and the NCJLA is informed via the Game Cancellation and Changes submission no less than 72 hours (3 days) in advance of the game for boys teams and 120 hours (5 days) for girls teams.  Cancellation or changes of league required games must receive commissioner approval before the game will be rescheduled by the NCJLA.  The NCJLA reserves the right to charge each club for these changes, not to exceed a $30 fee/game change. The official's organization may charge an additional fee if the change is after the deadline.

Forfeits – Teams, from time to time, may discover they are short players.  See table below for minimum roster sizes. Coaches or team managers should inform the opposing team’s coach and team manager as soon as they are aware of this situation.  Both teams are expected to show up at the venue per the schedule.  The team without enough players will forfeit the game but may borrow players if the opposing team agrees.  Alternatively, the coaches may mutually agree to field an equal number but fewer players per side.  In either case an officiated scrimmage will be played instead of an official game. A forfeit game score of 1-0 in favor of the team with a full player contingent is entered into the NCJLA website after the game.

Minimum Roster Size for a Legal Game

Age Group

Boys min. roster

Girls min. roster

8U

4

4

10U

8

8

12U

9

10

14U

see NFHS rule book

9

HS

see NFHS rule book

9

 

No-shows and unilateral changes - Not showing up for a game or unilaterally making changes such as cancelling a game (for reasons such as a team doesn’t want to travel, or will be short players), changing game times or locations without giving the other team 3 days or 72 hours (boys) or 5 days or 120 hours (girls) to respond or attend is not acceptable. A forfeit game score of 1-0 in favor of the offended team will be entered into the NCJLA website after the event.

The first time a team does not show up for a scheduled game or unilaterally makes game changes it will be ineligible to play in any end of season championship, tournament, or end-of-season festival, and no refund will be allowed on any fees. The team choosing not to participate is also responsible for all officials’ fees as well as field use fees incurred by the home team. These fees must be paid before the club will be allowed to register any teams for the subsequent season. Copies of field use fees should be sent to the appropriate Boys or Girls Director.

The second time in the same season a team does not show up for a scheduled game or unilaterally makes game changes its remaining season will be cancelled and the club will be put on probation. This also applies to end of season event games.

Chronic team withdrawals – Clubs should register teams only if they are certain they can field enough players. More importantly, clubs should withdraw teams before scheduling starts if they know that they do not have enough players to reasonably support a team.  Withdrawal of teams after scheduling has started negatively impacts a multitude of teams, clubs as well as NCJLA and official assignors and administrators.  

A club that withdraws a team after the schedules are locked or has a team’s season canceled by the NCJLA is put on probation for a period of one year. If a club withdraws a team after schedules are locked or has a team’s season canceled by the NCJLA a second year in a row, the NCJLA board will be required to vote on the suspension of the club membership, effective at the end of that season.

See Section Club Requirements for Ongoing Membership for more detailed consequences for team withdraws.

All rights reserved. Use of NCJLA materials are limited to the NCJLA approved activities only. NCJLA Clubs and outside organizations must request permission from the NCJLA.


Back to Table of Contents Prev. Title: Uniform Guidelines Next Title: Eligibility