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Canyon Creek Little League
Board Meeting Minutes                    October 18, 2010
Morgan Cabana
Present: Kelvin Friedel, John Morris, Lorraine Kalich, Joshua Nevarez, Jeni Bernard, Anne Reed, Paul Leffel, Diana Waterson, Ross McKeon, Amy Wong, Scott Anderson, John Giffins, Phil Tsang, David Lawrence, David Verespey, Michelle Simpson, Michael Marver, Gary Wallace, David Bellinger, Rick Charles.
The meeting was called to order by Kelvin Friedel at 7:05 p.m.  

          I.  President’s Report  - Kelvin updated the board on issues regarding the recent District 57 meeting that he attended. 

             a.  It was discussed if 4 year olds should be eligible for T-Ball.  The CCLL Board unanimously decided that they should not be eligible. 

             b.  Kelvin surveyed the Board to see if there is an interest in CCLL participating in the Australian tournament.  One player from each league would be selected.  The Board showed interest and Kelvin will get more information.

             c.  District 57 is looking to put together a 50/70 program.  Each league in District 57 would sponsor a team that would consist of 11 and 12 year olds.  These teams would still participate in Majors and be eligible for All-Stars.   More information to come.   

             d.  Field Users meeting to be held at Dougherty Station on October 20that 5:00. 

         II.   Treasurer’s Report –  Don Nathlich reconciled the end of the year financials and turned them over to Michael Marver.  Michael is in the process of putting together CCLL’s 2010/2011 budget.  A spreadsheet will be distributed at the next Board of Directors meeting.  New signature cards will need to be signed.  A motion was made by Lorraine Kalich and John Morris seconded that CCLL’s bank signature cards be changed to authorize Kelvin Friedel, Michael Marver and Jeni Bernard as authorized signees.  All were in favor and the motion passed.

       III.   Webmaster/Website – Phil Tsang indicated that the online registration is up and running with very few problems.  It was suggested that more items be placed on the website (dates, upcoming events, interesting stories, etc.).  

      IV.    Training Coordinator- Joshua Nevarez presented his player training plan for the upcoming 2010/2011 season.  A budget will need to be approved.  Josh will get bids and will supply them to the Executive Board for approval. 

      V.    New Business 

             a.  Registration – Banners have been placed at schools and parks.  Flyers will be distributed to the schools once approved by the school district.  Reminder emails will be sent to past players.  It was also suggested to publicize registration on the radio, newspaper and the internet (San Ramon Patch).

             b.  CCLL T-Shirt - The Board unanimously agreed that a T-shirt should be made for the 2010/2011 season.  This would be available to all players free of charge and would be handed out at tryouts for upper divisions and to the managers of the lower divisions for distribution.   

             c.  Fee Increase – The Executive Board unanimously decided to increase the registration fee by $15.  This will help support the City’s increase on the cost of field usage.   It was suggested that Michael compile a pie chart indicating were all funds are distributed.  This would be placed on the CCLL website so that members can see where funds are allocated.

             d.  Tryouts – Tryouts will be held December 4, 5 and 11 (January 8, 2011 backup date in case of rain).  Drafts will be held on December 12 (backup January 9).  Diana is in need of a director to run the tryouts.  A few people were suggested and will be contacted.  

             e.  Volunteer Hours – It was discussed in changing the volunteer hour requirement.  Lorraine Kalich motioned and Michael Marver seconded that in order for a member to receive their refunded volunteer fees they must volunteer either 12 team hours or 4 league hours.  All were in favor and the motion passed.  Lorraine will send out an email blast to the members to let them know of the new volunteer requirements.  All volunteers must have their volunteer forms in and their background checks completed before volunteering in any manner.

             fSponsorship Coordinator – This position still needs to be filled.  

             g.  Pictures -  The Board is in the process of selecting a vendor.  Kelvin will get three estimates and present them to the Board at the next meeting.

       VI.  Next Board Meeting – November 15, 2010.
Meeting was adjourned at 9:40 p.m. by Kelvin Friedel.
Respectfully submitted:
Jeni Bernard – CCLL Secretary 2009/2010.