Board of Director Job Descriptions
(Rev. 2013)
Board of Directors Officers (term of office and year of election):
President (2 year, odd year)
- Preside at all meetings of the Board of Directors.
- Ensure all administrative and program activities meet the goals and needs of IYHA
- Direct and / or delegate powers and duties to Board Members as needed to insure the goals and needs of the IYHA are met.
- Ensure the continuation of IYHA legal status as an organization.
Vice President (2 year, even year)
- In the absence of the President, assume presidential duties as outlined above.
- Secure IYHA sponsors as necessary.
- Direct and / or delegate powers for fund raising efforts.
- Direct and / or delegate powers for liaison activities between the IYHA and external businesses (i.e. team photographs, marketing companies, companies making donations, etc.)
- Primary conduit for communication between the IYHA and teams via team managers.
Secretary (2 year, odd year)
- Take, transcribe, duplicate, distribute, and maintain files of all Board of Directors and general membership meetings.
- Distribute agendas, minutes, directives, schedules, membership lists, etc., as required.
- Maintain an official document file, including but not limited to the Articles of Incorporation, by-laws, and Board of Directors membership list.
- Pick up mail on a regular basis.
- Responsible for all official notification to board members from Board related activities and the public.
- Be a co-signer on all IYHA accounts.
Treasurer (2 year, even year)
- Collect and maintain all data on expenses and income for the Association. This will be used for budgeting and planning.
- Report in writing, on a monthly basis, to the Board of Directors, the financial position of the organization.
- Have custody of all funds of the Association and keep accurate records of receipts and expenditures.
- Issues checks on IYHA accounts as directed by the Board.
- Prepare and distribute monthly bills to all teams (via team treasurers).
- Be primary conduit to team treasures on all billing / expense matters.
- Provide information to auditor for annual report.
- Provide all information to the auditor for tax preparation.
- Represent IYHA on the Lake Region Hockey Board of Directors.
Minnesota Hockey District Representative (3 year; 2013, 2016, 2019)
- Represent the IYHA and its interests at all District meetings.
- Be primary conduit to the Association from the District. Insure all District rules / regulations have been communicated and are being met by the Association.
Boys Program Coordinator (3 year; 2014, 2017, 2020)
- Facilitate team selection for the Boys Program.
- Insure games, scrimmages, and practices are set up for each team within the Boys Program.
- Facilitate and participate in the coach selection process.
- Facilitate and participate setting up support structures within each team in the Program.
- Be primary conduit between the Board of Directors and the Program.
- Facilitate and participate in player development for the Boys Program.
- Facilitate and participate in coach development for the Boys Program.
- Assist in assignment of all ice times across all teams and levels within the IYHA.
- Ensure team placement for all registered players within the Boys Program.
Girls Program Coordinator (3 year; 2014, 2017, 2020)
- Facilitate team selection for the Girls Program.
- Insure games, scrimmages, and practices are set up for each team within the Girls Program.
- Facilitate and participate in the coach selection process.
- Facilitate and participate setting up support structures within each team in the Program.
- Be primary conduit between the Board of Directors and the Program.
- Facilitate and participate in player development for the Girls Program.
- Facilitate and participate in coach development for the Girls Program.
- Assist in assignment of all ice times across all teams and levels within the IYHA.
- Ensure team placement for all registered players within the Girls Program.
Mite Program Coordinator (3 year; 2015, 2018, 2021)
- Facilitate team selection for the Mite Program.
- Insure games, scrimmages, and practices are set up for each team within the Mite Program.
- Facilitate and participate in the coach selection process.
- Facilitate and participate setting up support structures within each team in the Program.
- Be primary conduit between the Board of Directors and the Program.
- Facilitate and participate in player development for the Mite Program.
- Facilitate and participate in coach development for the Mite Program.
- Assist in assignment of all ice times across all teams and levels within the IYHA.
- Ensure team placement for all registered players within the Mite Program.
Ice Commissioner (3 year; 2014, 2017, 2020)
- Acquire the ice team for all teams within the Association.
- Facilitate with the Program Coordinators the equitable assignment of all ice teams across all teams and levels of the Association.
- Schedule warm-up and try-out ice.
- Will provide a master ice schedule to the Treasurer in a timely manner to facilitate team billing.
Registration Coordinator (3 year; 2015, 2018, 2021)
- Set up and execute the fall registration for the IYHA.
- Register and insure all players with the appropriate organizations (District 1).
- Construct and distribute team rosters and booklets to all appropriate parties.
Equipment Manager (3 year; 2013, 2016, 2019)
- Maintain appropriate numbers of equipment / jerseys for the entire Association (including goalie equipment) as directed by the Board.
- Repair or replace unusable equipment as directed by the Board.
- Ensure equipment meets the safety needs / standards set by the District and the Association.
Promotion and Retention Coordinator (2 year; non-voting position, beginning in Dec 2013)
- Promote and advertise Learn-to-Skate and IYHA programs (working with Mite and Learn to Skate Coordinators)
- Work with families that have issues during the season and help problem solve.
