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Agawam Soccer Golf Tournament Volunteer Committee

10/19/2020

 

Position

Name

Position

Name

Chairman

Brian Regnier

Signs Coordinator

Jamie Scherban

Vice Chairman

Jeff Heinze

Tee and Hole and Raffle Gifts

 

Treasurer

Vicky DePergola

Registration Director

Vicky DePergola

Marketing Director

 

Golf Coordinator

 

Procurement Director

 

Assist Position as necc*

 

Day of Event Coordinator

Katie Madsen

Assist Position as necc*

 

Sponsorship Coordinator

 

Assist Position as necc*

 

 

Positions Descriptions

Chairman: Run regularly scheduled meetings.  Review and organize volunteers.

Vice Chairman: Act as chairman in absence.

Treasurer:  Keep record of all expenses and income.  Provide financial input on all decisions.  Provide post tournament P and L.

Marketing Director:  Committee leader to organize volunteers and create and manage all marketing outlets, such as the event website, radio ads, mailings, press releases, possible bus/banner ads, and email blasts.

Procurement Director:  A committee leader to oversee as volunteers collect raffle and auction items for silent and/or live auctions. Ideal prizes are experiences or one-of-a-kind items. All procured prizes should be listed and organized by one person in charge of procurement.

Day of Event Coordinator: The committee chair will keep a list of volunteer positions, duties, and commitments and distribute the list to all volunteers before the tournament date. One person (or a dual team) should be in charge of day-of volunteer coordination.

Sponsorship Coordinator:  This person should acquire all sponsor logos and information to place on all event marketing materials and signage. The Sponsor Coordinator should be responsible for creating all recognition items such as plaques and thank you letters, and assisting sponsors who attend the tournament or come to set up on-course contests or after play booths.

Signs Coordinator: Coordinator needed to assist in gathering all design materials and ordering all materials for the event. Assign a committee chair to coordinate scheduling of creation and delivery of all signs and marketing materials.

Tee and Hole and Raffle Gifts:  A committee member is needed to acquire and manage all items for your tee gifts and giveaways, including setting up any silent auctions or booths at your registration or awards banquet.

Registration Director: A committee member should be in charge of collecting and organizing all tournament entries (including sponsor entries). This chair should also acquire and manage the names of all players, company affiliations, and payment. The Registration Volunteer should communicate with the golf course on player count, list, and details. This volunteer can also oversee setting up the registration system and payment receipt methods.

Golf Coordinator: One or two volunteers are needed to decide on-course contests, format, scoring, and other golf-related details. This committee position could be the same as the day-of coordinator. This person would be the point person to the golf course prior to the days even.  This person can also be the “Day OF Event Coordinator”.

Assist Position as necc*:  Each position other than Chairman and Voice-Chairman may have a designated Assistants to help with the duties of the main position.  This position will attend all regularly scheduled tournament meeting.