Truckee Tribe: Board — MINUTES             Monday / December 9, 2019

Regular Board Meeting

11425 Donner Pass Road #12

5:30 PM

Call to Order - Tom

• Meeting called to order at 5:37 PM
• Present: Tom, Kyle, Kristi, Uli, James,
• Absent:
• Guests: Sean Flynn, Stephanie Murphy, Jason Kuntz

Open Discussion / Public Comment - Board / Guests Sean Flynn, Stephanie Murphy & Jason Kuntz

• High School update help coordinate a smooth transition from Tribe to HS
• Darren, Michael and Jay for boys HS coaches
• Want to coordinate fields with HS
• Amy/Erica and Mark for HS girls
• Dual sport athletes communicating with coaches
• Let the coaches be coaches and take the details out of it so they can coach
• Get Mark Surra and Nate together and discuss fields
• Squaw will be primary practice field for HS meet in the middle for everyone
• Tribe will book everything at Riverview for HS and we will cancel any we don’t use
• $7700 from Oktoberfest
• HSLL loan or gift to help fund the spring or Tribe? US Lacrosse Board to gift TNT as well?
• Met with HSLL with Avalanche box lacrosse and summer program start practicing in April, Sunday practice through June, tournaments already set up, invitation only
• Fair Oaks 12u Boys/Girls want to scrimmage they would love to come here better for off-season, address this later in the year

Election Results

                 -Carrie Towers new Board member

Approve and/or Discuss Minutes of 11-04-19 meeting

• No changes
• Motion to approve, Kyle, 2^nd Nate, all in favor.

Treasurer’s Report – Uli

• Bank balance – Youth, $47,118.84 HS, $128.88
• HSLL $1500 from Tahoe Vista Tournament
• Annual reporting no longer on a post card
• Reporting requirements due on 11/15/19
• 990 easy needs to be filled out and 199 CA return as well because we make more than $50,000 per year
• Check approval
• Motion to approve James, 2^nd Nate, all in favor

Annual To-Do List –

• Feb17-April 17 by January 1 need to figure out spring schedule JK 1, 2, 3, 4 staring April 1, 2019, 4pm-6pm block and we do 4:30pm-6pm historically opens 2^nd week in April at Riverview we are asking June 13/14 Annual Tournament weekend, shift our 2 supersite weekends to MAY instead of April as fields can be closed, Tribe post season team get some fields, Schedule mid-week scrimmages?
• When do we start plowing? Contract will be vague and there is no cancellation fee.
• 12 sponsors to date!

Spring Season–

• Registration to open 12/16/19 all programs
• Women’s coordinator role no update
• Coaches meeting February 26, coaches meeting
• Parents meeting March 4^th?
• 3/16 boys start
• 4/6 girls start
• April 25, 2020 first game weekend
• Double up on games for the April 25^th day
• $155 total charge SPRING 2020 $25 to league $127 goes to us, $3 processing fee
• Financial Aid for this Spring instead of saying scholarship?  Help more kids
• Current code of conduct add vaping, drugs and alcohol.  They are kicked off the team if it happens on the field
• Budget for Spring needs, balls, bounce backs, girls sticks
• HSLL pre-season weekend March 28^th we have always played do we want to play this year? 
• Girls uniforms shorts/Jerseys
• Shooter style Black with orange

Prepare for next meeting - Tom

• Proposed date: January 13th, 5:30pm Westgate Plaza (Kristi’s new office)

Meeting Adjourned – 7:37pm