The Indian Hill Recreational Soccer program is a community based, volunteer run SAY soccer program open to children who live in the Indian Hill School District.

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Fall 2019 Indian Hill Recreational Soccer Coaches Meeting



Leagues Cincinnati Hills SAY (8U, 10U & 12U) (

Say North (14U +)

Instructional – Indian Hill Internal Leagues


Thanks for volunteering to Coach.  Coach registrations Concussion, Lindsay’s Law and Background Checks should all be complete prior to being on the field. 


The position of coach or leader of any youth group is an important and serious responsibility. All the children look up to the coach and respect his/her position. The behavior of the coach is constantly under observation by them and they will strive to imitate the coach’s actions. The coach’s opinion and behavior during the game will carry more weight than anyone else’s, even parents. A responsible coach will conduct himself/herself using the following guidelines. A good youth soccer coach will:

1. Know the laws of the game and teach them to your players. Read the rulebook and attend a clinic to enhance your knowledge of the game.

2. Abide by the Laws of the Game and the Soccer Association for Youth Rules as well as the coaching policies, procedures and expectations set forth by Cincinnati Hills SAY Soccer.

3. Treat referees with respect, no matter what the call.

4. Exhibit excellent conduct at both practices and games. Team discipline reflects the coach’s attitude 100%. The coach is responsible for the conduct of the players when they are together as a team and the conduct of the spectators at practice and games.

5. Coach clean, skillful and honest soccer by stressing playing hard over winning.

6. Stress good sporting conduct.

7. Help maintain a climate of safety and enjoyment among spectators by discouraging negative remarks and/or harassment of players, referees, other coaches and other spectators. Remember that coaches are responsible for the conduct of their spectators. Keep all comments positive.

8. Work at team morale as hard as soccer skills and tactics. Be a “fun leader”. Stress individual skill development more than tactics. Minimize lectures, maximize demonstrations. Stress having fun.

9. In dealing with team members, maximize praise and minimize criticism. Make corrections slowly and calmly in a manner tailored to the individual.

10. DO NOT use profanity or vulgar language. Remember you are helping to mold the character of your players.

11. Coach talented and non-talented players with equal vigor. Allow all players more than their required playing time.

12. Minimize coaching from the sideline during the game. Know where your position on the sideline is during a game. Screaming during the game accomplishes nothing.

13. Pre-plan practice sessions in detail to be interesting, fast paced and involve all team members as much as possible (minimize standing around).

14. Welcome feedback from players and parents alike concerning potential problems and ways to improve.

15. Promote fair play at all levels. Discourage Passers from being in an offside position during games even though off-sides is not enforced at the Passers level.

Teams & Practices

IH Rec Website

- Team Information on the website

-  Use the Website for communication

            - By August 16 - Season welcome message broadcasted to team 

            - Changing / cancelling practices – Follow instructions and can broadcast to the team

            - Email communications from website – team page

- Coach Tab contains:

            -  Season Points of Emphasis

            - Rules of Say

            - Website Quick Reference for Editing / Cancelling Practices and Posting a Team Bulletin


Remember the times-two policy!

Rec policy now states that at each practice at least 1 coach who has been cleared through the background and at least 1 other adult must be present.  If you cannot meet this requirement please check with a parent on the team to assist.  This will be strictly enforced and randomly monitored. The Challenger trainers will have been checked as well but do not rely on them to run the practice we need a coach. 


- Practice schedules will be populated to your team site tonight

- Use your best judgment if it rains, but please stay out of the goal areas if they are muddy.

- Every practice you should have:

- Concussion Certificate

- First aid kit

- Medical release forms (available on Website)

- Charged cell phone



- Keep Practices fun 

- Have a ball at each player’s feet as much as possible.  

- Try to avoid lines, laps or lectures

- Catch the kids being good


PARENT MEETING- League has asked all parents to sign Parent code of conduct.  Each parent acknowledged and agreed to the code of conduct when they registered.  We recommend reminding / review the Code of Conduct with them and that we will hold each parent accountable. 


Please help us with communication of the roster assignment policy as your parents reach out regarding schedules.  No changes to the rosters will be made.  Parents confirmed and agreed to the policy at registration. 


**  We will be using trainers from Challenger this season – Diego, Will & Kieron

- Trainers begin August 24, 2019 and will be with us until October 24.

- Your practice schedule on your team site will indicate what nights your team has the trainer (be sure to cancel practice on the website to ensure the trainers are notified)

- Interested in Hosting a coach – let us know!!


Game Schedules

- Schedules will be populated before break on your team site

  • We will send an email notification when the schedules are up
  • First games September 7, 2019 and the Season Ends weekend of October 20 
  • Fall Tournament – October 26/27
  • Rain Policy - If the game has not started, Rec Commission will call games.  After the game has started, it is the referee decision.


CHSS Make-up Games Policy- District Presidents are to handle all make up matches in a timely manner.  The coaches are NOTpermitted to reschedule games.  The Presidents of each district will communicate the official make-up game to their respective districts once rescheduled and the game is official.  The league then officially enters the make-up game in the system so everyone parents, coaches, refs and so on are informed.Games can only be re-scheduled by your District soccer organization due to weather or due to a school or religious event that causes a team not to have the minimum number of players required.

Posting Game Scores- All game scores must be posted by Sunday evening the weekend of the game on your team site by the HOME TEAM.   Go to your team site, click on the Results tab, select the game from your schedule, and enter your team’s score and your opponents score in the fields provided and click submit.


Official Rosters and Roster Checks

• Each coach will receive a final official signed roster prior to the first game. 

• A copy of your official team roster MUST be with the coach at ALL games 

• Failure to show your roster at a roster check results in a game forfeit.  Game will be played. 

• If you have an illegal player on your team, the game will be an automatic forfeit.  The illegal player may not play, but the game will be played. 

• Coaches may ONLY request roster checks prior to the start of the game (kick-off).  Referees may conduct roster checks at any point in the game…but not at the request of the coach.  


Uniforms and Equipment

- No casts no matter how much bubble wrap you put on it.

- Braces (not the ones on the teeth) are ok if there is not exposed metal or hard plastic. 

- No piercings, bracelets, necklaces, watches.

- Shin guards must be inside the socks not over the socks and then the socks pulled down to cover the guard.

- Uniforms will arrive the week of the first games   You will be notified to pick up. 



- Remember the ref is in a tough place, we tell them to respect authority figures, then ask them to be the authority figure controlling the field.   Catch them being good!  We want to hear what they are doing well too!  Feedback always helps. 

- Instructional games EACH Coach pays the ref half the fee (I2– $20 and I3 -$20, or $10 from each coach)

- Home coach pays both referees beforethe game (8U - $20, 10U / 12U - $25, 14U - $30, 16U - $35).  If there is only 1 ref, they get both fees. Checks for ref fees should arrive before the first game 

- GAME CARDS – each coach will also be given Game Cards to provide to the ref before the game and both teams will have to sign the card after the game.  Ref will retain the cards for the league. 

Rule Reminders


  • EQUAL PLAYING TIME – SAY rules that all players must play a minimum of 2 quarters (50% of Game) and stresses equal opportunity for playing time.  Additionally, esp at 8U / 10U try to play all kids in all positions. 
  • No limitations on Substitutions 
  • Home Team responsible for ref payment, game cards and wearing pennies
  • Throw In (ball can spin)
  • Game duration – 2 minute between quarters, 5 minutes at half 
  • Kick offs....the ball no longer has to go forward directly off kick offs.  The ball can now be played directly back.  


Level    # Players                     Ball                 Format                                                            Fees

I1         Clinic Format                Ball: size 3        Challenger Coach led    Bethel Fields

I2         5v5 (no goalie)              Ball: size 3        Time: 4 x 8 min qtrs.      (1Ref only) small fields  Fees $20

I3         B-6v6 (w/ goalie)           Ball: size 3        Time: 4 x 10 min qtrs.    1 Ref Only, Liv 2           Fees $20                         G-5v5                                 Ball: size 3            Time: 4 x 8 mins qtrs.    1 Ref Only, Liv 2           Fees $20

8U        6v6 (Min 4 players)        Ball: size 3        Time: 4 x 10 min qtrs.    Change sides at half      Fees $20

10U       8v8 (Min 5 players)       Ball: size 4        Time: 2 x 25 min half     Change sides at half      Fees $25

12U      9v9 (Min 6 players)       Ball: size 4        Time: 2 x 30 min half     Change sides at half      Fees $25

14U      11v11 (Min 7 players)    Ball: size 5        Time: 4 x 15 min qt        Change sides at quarterFees $30

16U & 19 8v8 (Min 5 players)     Ball: size 5        Time: 4 x 20 min qt        Change sides at quarterFees $35


I2         Open to all/only entering fall Kindergarten Students 

  • Practices:  1 practice per week at coach’s preferred time slot with Challenger Coach
  • Coaches may be on the field to instruct
    • Designed to be an introduction to the game and rules without stringent application of the rules.


I3         Open to all/only entering fall First Grade Students 

  • Boys same as 8U -  Girls – Small fields play like I2
  • In this league Coaches are allowed on field to coach and set up goal kick etc – esp at the beginning of the season
  • Do not be afraid to instruct the kids, guide them on Throw In rules, corner kicks etc.  




  • Build Out Line– Goal Kicks only, no offside, unlimited Throw Ins (if done in error have player repeat and provide instruction on proper form in between)
  • All Free Kicks are Indirect Free Kicks, no direct kicks   
  • Pass-backs to the goalkeeper from teammate are allowed.  Goalkeeper, having released the ball into play, may touch the ball again before it has been touched or played by another player.
  • No intentional head balls, if done, IFK.  If ball unintentionally hits head, say “play on”



  • Free Kicks are Direct Free Kicks and Indirect Free Kicks
  • Off side rule enforced
  • Subs do not have to be on possession – but refs need to acknowledge at stops
  • Pass-backs to the goalkeeper from teammate are allowed.     
  • No intentional head balls, if done, IFK.  If ball unintentionally hits head, say “play on”



  • Free Kicks are Direct Free Kicks and Indirect Free Kicks
  • Off side rule enforced
  • Pass-backs to the goalkeeper from teammate are not allowed.  IFK 
  • No intentional head balls, if done, IFK.  If ball unintentionally hits head, say “play on”


14U +

  • Free Kicks are Direct Free Kicks and Indirect Free Kicks
  • Off side rule enforced
  • Pass-backs to the goalkeeper from teammate are not allowed.  IFK 
  • Head balls allowed



Lindsay’s Law– Sudden Cardiac Arrest: was included in registrations, but coaches must complete during registration. 


Indian Hill Recreation Commission Background Check Policy


The Indian Hill Recreation Commission board, through much deliberation and diligence, has opted to outsource our background check efforts to a national agency that has served such organizations as the US Olympic Committee, Crossroads Church here in Cincinnati, and The National Youth Sports Association, which is a member of U.S. National Parks and Recreation Association.

  • Red Light/Green Light confirmation with Jack Alley
  • Completely confidential
  • Multiple security certifications noted on the secure website
  • Takes about 10 minutes to complete; 2 – 3 week turnaround


Coaches Meeting - thanks for coming!



SAFETY     -     FUN     -     EDUCATION     -     SPORTSMANSHIP     -     COMMUNITY



Cincinnati Hills SAY Coaches Points of Emphasis


Lightning/Thunder Policy: 


• At either the sound of thunder OR sight of lighting, games will be immediately stopped and fields need to be cleared of all participants (coaches, players, referees and spectators) 

• Games may be restarted 30 minutes after the last sound of thunder or sight of lightning.  Fields equipped with lightning detectors - wait until the detector has sounded.


Shortening of Game Times: 


• All games need to be played to their full allotted times.  

• Referees may shorten or cancel games within SAY policy or the Laws of the game at his/her discretion


League Requirements: 

• Coaches are not permitted to add any player to his/her team (practice sessions or games) that is not officially listed on his/her officially signed team roster.  

• There must be at least two adults present (at least one certified coach) at every practice.  


Game Management: 

• Encourage good sportsmanship from your players and demonstrate it via your own conduct.  Greet the other coach and praise the efforts of players on both teams. 

• Read and understand the laws of the game.  At passers, there are no direct free kicks and players may retake throw-ins as many times as needed. At the Wings and above levels, it is critical that you clearly understand the laws covering off-sides, handling (hand balls), fouls and misconduct and advantage. 

• Shouting and/or yelling at players is not permitted. Abusive/aggressive language will not be tolerated and will result in a caution (yellow card). Positive instruction only. 

• A maximum of three coaches are permitted on the sidelines at any time. 

• A minimum of one certified coach MUST be present at a game and/or practice and a minimum of two adults at practice. 

• Coaches are not permitted on the field during game time without permission from the referee. 

• Coaches must stay between the half-way line and 18 yard line (outside of the penalty box) during game time 

• Each player MUST play a minimum of half the game (2 quarters). 

• Referee calls are not to be questioned in a dissenting manner during game time.  Any questions or clarifications may be addressed respectfully between quarters or at the end of the game. 

• If there are any spectator issues, referees are instructed to work through the coach to bring these to resolution. Refusing to do so will result in a caution (yellow card) and potential send-off (red card). 

•  A player who has been issued with a red card (send off) needs to leave the field and is not permitted to participate in the rest of the game.  The player also receives an automatic one game suspension. 

Importantly, that player must stay with his/her team on the bench.  The team will need to play “short” for the rest of the game.





The SAY National Concussion Policy consists of two very distinct procedures. This policy is required for ALL coaches and officials regardless of their age and/or status (i.e. Head coach, Assistant Coach, Head Referee, Assistant Referee, etc.).  These procedures are designed to comply with recently passed legislation concerning concussion in youth sports.  It will be necessary to complete a concussion training course every three (3) years.
STEP 1: The first portion of the SAY National Concussion policy is the taking of a FREE online training course.  ALL coaches and referees MUST complete this training course prior to participating in the any SAY activity whether it be a practice or a game situation.
There are two approved options for the FREE online training program consists of two approved options, either of which is acceptable:


The FIRST APPROVED OPTION is provided by the National Federation of State High School Associations Concussion in Sports – What You Need to Know, which can be found at 
The SECOND APPROVED OPTION is through the Center for Disease Control and their Prevention Heads Up Concussion in Youth Sports Online training program, which is at

After completing either the FIRST OR SECOND APPROVED OPTION, you will need to print out your personalized "certificate of completion” and keep a copy with you at ALL SAY related functions (especially referees, as you may be required to show your personalized certificate to the appropriate SAY authorities prior to being allowed to officiate any games).

STEP 2: The second portion of the SAY National Concussion policy is the Removal-From and Return-to-Play procedure.  Any athlete exhibiting signs and symptoms of concussion either during a practice or during a game MUST be immediately removed.  This athlete MAY NOT return to play nor participate in any SAY activity on the same day that he or she has been removed (even if a written medical clearance is provided).
In addition, the athlete is not permitted to return to play or participate in any SAY activity until he or she has been assessed and received written clearance by a physician or by another licensed health care provider.  A Return-to-Play note must be submitted to the coach prior to allowing the athlete to participate in any activity with the athlete’s team, whether it be a practice or a game situation.
All of SAY’s member Areas and Districts are responsible to monitor and track their coaches and referees with regard to their individual compliance with this policy.  For those SAY members playing spring seasons, this policy must be implemented with the coaches and referees having completed their mandated online training prior to April 26, 2013.  Those SAY members operating a fall season program must have their coaches and referees complete their individual online training prior to starting practices. 
Listed below you will find helpful links regarding signs and symptoms of concussion:


Key Points for a Suspected Concussion 

  • For Coaches and Referees when Removing a Player from the Field of Play
  • When dealing with a player who has a suspected concussion, there are three key points that all SAY league officials, coaches, referees and families should follow.


STEP ONE - Coaches, Referees or SAY league officials MUST REMOVE from play an athlete exhibiting the signs and symptoms of a concussion during practice or a game.

STEP TWO - The athlete cannot return to play on the same day that he or she is removed after exhibiting symptoms of a concussion.

STEP THREE - The athlete is not permitted to return to play until he or she has been assessed by a doctor or licensed health care provider approved by the Youth Sports organization and received written clearance. Upon SAY National Office or State Department of Health's request, Areas and Districts must be able to produce evidence of compliance with this obligation, including producing a written release. SAY National office strongly encourages Areas and Districts to implement a protocol to ensure compliance with this obligation.


The signs and symptoms of a concussion during a practice that may be observed by a Coach or Referee may include but are not limited to:


1. The athlete appears dazed or stunned.

2. The athlete is confused about assignment and position.

3. The athlete forgets plays.

4. The athlete is unsure of game, score or opponent.

5. The athlete moves clumsily.

6. The athlete answers questions slowly.

7. The athlete looses consciousness even briefly.

8. The athlete shows behavior or personality changes.

(sadness, nervousness, feeling more emotional) 

9. The athlete cannot recall events before or after the hit or fall.


The signs and symptoms of a concussion that an athlete could report may include and are not limited to:


1. Any headache or "pressure" in head (How badly it hurts does not matter)

2. Nausea or vomiting

3. Balance problems or dizziness

4. Double or blurry vision

5. Sensitivity to light and or noise

6. Feeling sluggish, hazy foggy or groggy

7. Concentration or memory problems

8. Confusion

9. Does not feel right

10. Trouble falling asleep

11.Sleeping more or less than usual


Reference Ohio Department of Health Concussion sheet for Youth Sports Organizations.