Board Members will be expected to attend monthly Board meetings during the year.
President:
Oversees the affairs of all elements of the League.
As chief administrator, selects and appoints all managers, coaches, umpires and committees (subject to the approval of the Board).
Represents the League in the District organization. This includes attendance at all district Meetings, etc.
Presides at all League meetings, and assumes full responsibility for the operation of the League.
Receives all mail, supplies and other communications from the Little League Headquarters, and the District.
Oversee and coordinate all scheduling with other board members, including but not limited to yearly calendar, opening day, scheduling of fields.
Oversee and coordinate with the Publicity, Fundraising, and League Information Officer all League Publicity campaigns, including but not limited to announcements, registration, clinics, seminars, articles, etc.
Oversee all long-term development and planning.
Vice President:
Responsible for the coordination of all activities relating to baseball.
Coordinates and oversees all Board Member activities, including but not limited to: making sure that equipment bags are distributed to and returned by managers in a timely manner; making sure that all uniforms and awards are distributed in a timely manner; making all managers, coaches, and parents aware of all meetings, local rules, and conduct expected at all practices and games.
Coordinates with Board in preparing and proposing a list of all divisional Managers for Board approval and President's selection.
Coordinates with and assists the Player Agent and President in conducting all drafts and/or selection of all teams.
Coordinates with the Safety/Training Officer in making sure that all safety issues are addressed.
Coordinates with the Coaching Coordinator to insure that all managers, coaches and players at all levels are receiving proper instruction.
Orders trophies
Secretary:
Maintains a register of Board Members.
Records the minutes of meetings, prepare in written format, and distribute via email.
Provide copies of meeting minutes for each board meeting.
Provide attendance roster for each board meeting.
Maintain files of all board minutes, attendance rosters, meeting agenda’s, activities
Responsible for sending out notice of meetings (coordinates with President).
Responsible for securing facilities for meetings
Treasurer:
Signs checks as directed by league constitution.
Dispenses League funds as approved by Board of Directors.
Reports on status of League funds.
Keeps League books and financial records.
Assumes responsibility for all League finances.
Prepares and submits league tax returns, etc.
Prepares budgets (and coordinates with each budget discipline regarding use of budgets).
Checks mailbox regularly and distributes mail.
Player Agent:
Conducts annual tryouts (In coordination with Pres. and VP) for minors/majors
Responsible for player selection (conducts all drafts, coordinates scheduling of drafts with Pres. & VP).
Responsible for checking birth records and eligibility of all players.
Supervises and coordinates the transfer of players between divisions, either up or down in age.
Assume responsibility of prime coordinator of all player affairs, including but not limited to: sponsorship/player issues, financial or other family issues (including all issues of a delicate nature that need not be made public), etc.
Responsible for All-Star player selection
The player agent must not manage, coach or umpire in the division over which he/she has authority, unless the local league has received explicit written permission to allow this from Little League International.
Divisions Rep:
Supervises and coordinates the transfer of players within the league (coordinating with player agent and president)
Assume responsibility of prime coordinator of all division player affairs, including but not limited to: player issues, financial or other family issues (including all issues of a delicate nature that need not be made public), etc.
Helps organize player clinics
Safety/Training Officer:
Coordinates all safety activities.
Ensures safe playing conditions.
Coordinates reporting and prevention of injuries.
Solicits suggestions for making conditions safer.
Reports suggestions to Little League Headquarters.
Responsible for overseeing all programs and development opportunities relating to managers, coaches and players.
Institutes and updates all printed Safety materials, such as manuals, flyers, internet correspondence, etc. Responsible for making information available to all managers, coaches and players as appropriate.
Obtain, update and maintain First Aid Kits
Responsible for conducting and coordinating all background checks of all volunteers to meet Little League guidelines, and keeping a log of all volunteers approved.
Information Officer/Webmaster:
Manages the League's official home page at suisunlittleleague.com
Manages the online registration process (coordinating, updating and maintaining on-line registration).
Ensures that League news and scores are updated on a regular basis.
Collects, posts, and distributes important information on League activities to Little League Baseball, district, public, league members.
Prepare forms and handouts for registration (registration forms, volunteer signup forms, contact list of directors, player’s clinic, coaches and umpire clinics).
Responsible for setup of player database for current year.
Responsible for creating team rosters (coordinate with Player Agent, VP, and Division Director) after drafts.
Ensures that league rosters are maintained on the Little League data center (coordinating, updating and maintaining League Rosters, submitting all League Rosters to Little League International).
Schedules
Oversee and coordinate with the President, Fundraising director, and League Information Officer all League Publicity campaigns, including but not limited to announcements, registration, clinics, seminars, articles, etc.
Places signage and newspaper ads for league registration dates
Equipment Director:
Responsible for the upkeep and maintenance of all player equipment.
Coordinates with the Vice President to receive all equipment bags back from the managers at the end of the season (or the end of all-star season).
Maintains an inventory of all equipment in each bag to ensure that all equipment is returned and that equipment which has exceeded its life expectancy is replaced.
Inspects all equipment, removing damaged, worn, or unsafe equipment, and replaces with new equipment.
Orders all new equipment.
Prepares all equipment bags for distribution each new season with size appropriate equipment for each division.
Provides scorebooks and pitch-count books to appropriate teams.
Responsible for ordering and distributing all uniforms for players and managers, including the regular season, all-stars and other post-season teams. Will need the quantities, sizes, and colors for each team.
Work at registration helping parents select the shirt sizes for each player.
Have uniforms available for distribution at Team Parent meeting.
Umpire in Chief:
Responsible for the hiring, training, and scheduling of all umpires for baseball.
Coordinates with the Safety/Training Officer to schedule all umpire training clinics, seminars, etc.
Organizes and directs all training clinics, seminars, etc.
Coordinates with the Vice President and Field Scheduling Coordinator to prepare all umpire work schedules.
Fundraising Director:
Contact and maintain relationships with sponsors.
Responsible for ordering all sponsorship signs.
Responsible for the coordinating of all sponsorship activities, including but not limited to: scoreboard signs, outfield signs, concession stand signs.
Coordinates with the Treasurer to make sure that all sponsorships are paid.
Coordinates with the Fields and Grounds Director to make sure correct sponsorship signs are placed on buildings, scoreboards, etc in the park.
Sets up team pictures with photographer and coordinates dates and times.
Concessions Director:
Responsible for staffing the concession stand, including training the adult volunteers who can manage the stand.
Make sure the stand is clean and money put away at the end of the night.
Responsible for coordinating any special Snack Shack functions such as BBQ's, etc.
Responsible for ordering/purchasing what is needed to keep the shelves stocked.
Purchases and provides budget/pricing for all items offered for sale at the Snack Bar
Purchases, picks up and delivers goods
Coaching Coordinator:
Oversees all Manager/Coach activities.
Coordinates with the Safety/Training Officer and the Player Agent to insure that all managers, coaches and players at all levels are receiving proper instruction.
Responsible for coordinating all coaching clinics, training, and handles communication with the Coaches/Managers
Fields and Grounds:
Maintain scoreboards--repairs, maintenance
Manage watering and fertilizing of fields
Organize preparation of fields for the season and special events
Ensures all garbage cans are emptied on a regular basis
Volunteer and Event Coordinator
Coordinate and oversee creation of volunteer opportunities
Updates volunteer opportunities within S.A.L.L. website
Tracks volunteer hours and eligibility for volunteer deposit refund
Manages team parent responsibilities
With assist. From information officer, sends notifications of upcoming events, needs for volunteers and additional information to team parents
