VYHA LOCKER ROOM POLICY
In addition to the development of our hockey players and enjoyment of the sport of hockey, the safety and protection of our participants is central to Valley Hockey’s goals. Valley Hockey adheres to USA Hockey’s SafeSport Program as a means to help protect its participants from physical abuse, sexual abuse and other types of misconduct, including emotional abuse, bullying, threats, harassment and hazing. To help prevent abuse or misconduct from occurring in our locker rooms, Valley Hockey has adopted the following locker room policy. This policy is designed to maintain personal privacy as well as to reduce the risk of misconduct in locker rooms.
At Onondaga Nation Arena there are five locker rooms available for our program’s use (four at Meachem Rink). A few of the locker rooms share a restroom [and/or shower area] with another locker room. Some teams in our program may also occasionally or regularly travel to play games at other arenas, and those locker rooms, rest rooms and shower facilities will vary from location to location. At arenas with which you are unfamiliar, parents should plan to have extra time and some flexibility in making arrangements for their child to dress, undress and shower if desired.
Locker Room Monitoring
Valley Hockey has predictable and limited use of locker rooms and changing areas (generally 45 minutes to 1 hour before and 30 minutes following practices and games). This allows for direct and regular monitoring of locker room areas. While constant monitoring inside of locker rooms and changing areas might be the most effective way to prevent problems, we understand that this would likely make some players uncomfortable and may even place our staff at risk for unwarranted suspicion.
If the coaches are not inside the locker rooms, either a coach or voluntary locker room monitors (each of whom has been screened) will be posted directly outside of the locker rooms and changing areas during periods of use, and leave the doors open only when adequate privacy is still possible, so that only participants (coaches and players), approved team personnel and family members are permitted in the locker room. Team personnel will also secure the locker room appropriately during times when the team is on the ice.
Parents in Locker Rooms
Except for players at the younger age groups, we discourage parents from entering locker rooms unless it is truly necessary. If a player needs assistance with his or her uniform or gear, if the player is or may be injured, or a player’s disability warrants assistance, then we ask that parents let the coach know beforehand that he or she will be helping the player.
Naturally, with our youngest age groups it is necessary for parents to assist the players getting dressed. We encourage parents to teach their players how to get dressed so that players will learn as early as possible how to get dressed independently. In circumstances where parents are permitted in the locker room, coaches are permitted to ask that the parents leave for a short time before the game and for a short time after the game so that the coaches may address the players. As players get older, the coach may in his or her discretion prohibit parents from a locker room.
Mixed Gender Teams
Some of our teams consist of both male and female players. It is important that the privacy rights of all of our players are given consideration and appropriate arrangements made. Where possible, Valley Hockey will have the male and female players dress/undress in separate locker rooms and then convene in a single locker room before the game or team meeting. Once the game or practice is finished, the players may come to one locker room for a team meeting and then the male and female players proceed to their separate locker rooms to undress and shower, if available. If separate locker rooms are not available, then the players will take turns using the locker room to change. We understand that these arrangements may require that players arrive earlier or leave later to dress, but believe that this is the most reasonable way to accommodate and respect all of our players.
Cell Phones and Other Mobile Recording Devices
Cell phones and other mobile devices with recording capabilities, including voice recording, still cameras and video cameras, are not permitted to be used in the locker rooms. If phones or other mobile devices must be used, they should be taken outside of the locker room. It may be a good idea to have team managers collect phones.
Prohibited Conduct and Reporting
Valley Hockey prohibits all types of physical abuse, sexual abuse, emotional abuse, bullying, threats, harassment and hazing, all as described in the USA Hockey SafeSport Handbook. Participants, employees or volunteers in Valley Hockey may be subject to disciplinary action for violation of these locker room policies or for engaging in any misconduct or abuse or that violates the USA Hockey SafeSport Policies. Reports of any actual or suspected violations may be emailed to USA Hockey at
or you may call 1-800-888-4656.
WEBSITE ACCESS & COMMUNICATION WITH TEAMS
Once assigned to a team on the Valley website as a coach or as a manager, you will be able to add and edit events on your team schedule when you are logged in. Use the email address that you used when registering your player. If you do not have a password, get one by going to the sign in area and clicking on "Forgot". The website will send you a link to set or reset a password.
If logging in as a coach or manager, use the sign in link at the top right corner of the Valley website (valleyyouthhockey.com). Click on the red "Admin" link to pop up your admin menu. If you have questions on how to use website features, check the "How To Use This Website" page..
Team managers should email parents with a weekly summary of upcoming events.
*Note: Ask your parents to opt in for texting by signing in (Edit My Account) and adding a cell phone number and
cellular carrier to their member records to allow for texting last minute changes to parents and players.
TEAM WEBSITE & SCHEDULE
The team manager is responsible for organizing and maintaining a current Team Page and schedule of all games (including away tournament schedules) and special team events throughout the season. The Valley scheduler will upload practice times and regular home ice slots for your team. Please contact the VYHA scheduler at
with questions about home game slots.
Roster photos must be uploaded by the Valley webmaster or by the player's parent(s). Please email photos to
If you need to cancel a home game slot for any reason, DO NOT DELETE THE SLOT and DO NOT CHANGE THE LOCATION (Meachem Rink or Onondaga Nation Arena) TO ANOTHER LOCATION. PLEASE!!! Follow the procedures below, please.
HOME ICE SCHEDULE CHANGES
Please notify the scheduler at firstname.lastname@example.org that you will not be using the slot as soon as possible.
Notify the Director of Refs ASAP that you will not need referees if they have already been scheduled.
ADD A NEW EVENT TO YOUR SCHEDULE for your new away event.
If you really want to get the event off your team schedule, simply change the team name to "TBD" but leave the event in just as it is otherwise.
If you delete your home slot and it is wasted, the cost of the ice may be billed to your team.
TEAM CREDENTIALS -- ALL TEAMS
Birth Verification and Proof of Citizenship
From NYS/USAH Guide Book (p. 62):
10. It is required that all players 8 and under and those players on a National Bound Team must supply a government issued birth certificate or passport identification page for each rostered player to the USA Hockey registrar for verification and affirmation prior to (or with) roster submittal.*
11. In order to compete in all NYSAHA sponsored tournaments, the TEAM ROSTER 1-T form must be approved by the USAH Associate Registrar. For tournament-bound (both natural and artificial ice) teams, the roster must be completed and received by the Registrar no later than December 31 of each year for youth and girls’/women’s teams and February 15th for high school club, varsity and/or prep school divisions. Time requirements are strictly enforced.
*The NYSAHA Central Section Registrar requires ALL players to have birth certificates verified. Failure to comply with this requirement negatively affects the eligibility status of ALL VALLEY TOURNAMENT BOUND TEAMS and incurs fines for the association.
TEAM CREDENTIALS -- TOURNAMENT BOUND TEAMS
For the latest information on team credentials, see the relevant sections on the NY Registrar website (NYRegistrar.com) or in NYSAHA's most recent guide book AND consult with Valley's registrar.
All Tournament-Bound (TB) teams and players (except Women’s Senior A) must be registered with USA Hockey and must be a member in good standing of an affiliate association on or before December 31 of the playing season. (Women’s Senior A teams must be registered with USA Hockey and be a member in good standing of an affiliate association by the third Monday in March).
Teams competing on natural ice have until January 20 to register. Player changes to the official team roster for youth Tier I and Tier II teams and girls’/women’s national tournament-bound teams will not be accepted after December 31.
For games to count in meeting the 20/10 (14/10 girls’/women’s) rule, that team’s official team roster registration form (1-T) must be certified by the appropriate district registrar or his/her designee prior to that game being played.
Submitting a credential book electronically requires a good scanner, patience and good organization. There are distinct advantages to submitting the book electronically including no travel to meet with the district representative to review, no need to mail the book via USPS and the review goes much faster for the person conducting the credential review. Please keep in mind that while an electronic version of your credential book exist the team must still have the binder with them at all times during the NY State district championships and the National tournament should the team advance that far. To determine the necessary information required in the book consult the nyregistrar.com website under Credential Book Compilation.
USA Hockey Travel Permit
All teams traveling to Canada to participate in sanctioned events must obtain a USAH/Hockey Canada travel permit. This permit must be approved prior to travel by the USAH District or Associate Registrar in your area. Travel permits request should be made at minimum 14 days prior to travel, 30 – 40 days in advance is ideal.
All Travel permit requests must come through the Valley Registrar (
). No other requests will be granted.
The travel permit is only valid during the dates listed on the permit. During the months of June, July and August sanctioned play is not recognized in Canada. Therefore the travel permit expires on May 31st of the current season and is not valid during the summer time frame.