By-Laws of the Creekwood Athletic Booster Club
ARTICLE I: NAME
The name of this organization shall be the Creekwood Athletic Booster Club.
ARTICLE II: PURPOSE
Section 1. The purpose of this club is to support the boys’ and girls’ athletic programs at Creekwood Middle School. In all matters in support of this purpose, this club shall adhere to the Texas University Interscholastic League (UIL) Guidelines.
Section 2. The by-laws shall govern the activities of the Creekwood Athletic Booster Club and shall be reviewed annually by the Board of Directors.
ARTICLE III: MEMBERSHIP AND DUES
Section 1. All parents or guardians of CMS Athletic students must register to become a Creekwood Athletic Booster Club member.
Section 2. Creekwood Athletic Booster Club membership is free. No annual dues required. All memberships shall expire on June 15 of each year.
Section 3. Any member of the Creekwood Athletic Booster Club in good standing shall be eligible to participate in the business meetings or to serve on any of the elective or appointive positions. The CMS Principal has approval authority over the Creekwood Athletic Booster Club and should be invited to all meetings.
Section 4. Regular meetings of the membership shall be held at the discretion of the Board of Directors. Special meetings may be called at the request of the President.
ARTICLE IV: BOARD OF DIRECTORS: ELECTION AND AUTHORITY
Section 1. The Board of Directors of this organization shall consist of the Executive Committee and the Standing Committee Chairpersons. The Athletic Directors (Lead Boy and Lead Girl Directors) are ex-officio members of the board.
The Executive Committee shall consist of the President, First Vice President, Second Vice President, Secretary, Treasurer and Parliamentarian. A person may serve in the same position for up to two (2) years unless 2/3 of the general membership approve an extension and the person still has a child attending CMS. All members of the Executive Committee shall be nominated by the Nomination Committee. The Nomination Committee shall meet no later than March 1st of each year and select candidates for the Executive Committee. There shall be at least three (3) people on the Nomination Committee and have two (2) alternates. The proposed slate of officers shall be submitted to the general membership electronically by March 15th of each year. The general membership shall be informed that additional nominations may be submitted to the Nomination Committee no later than March 30th each year. If more than one person is nominated for a position, an electronic election will be conducted by the general membership via our Creekwood Athletic Booster Club website no later than May 1st of each year. Executive Officers shall take office June 1st of each year.
Section 2. Any elected member of the Executive Committee may be removed by a majority vote of the Board of Directors if the actions of such elected officials are determined to be detrimental to the goals and best interests of this organization. A vacancy occurring in any position on the Board shall be filled for the remainder of the term by a person elected by a majority vote of the Executive Committee within thirty days of the effective date of the Board member’s resignation.
Section 3. The Board of Directors shall be empowered with the authority to conduct the business of the club in accordance with the provisions of the by-laws.
Section 4. The President shall preside at all meetings. The President shall appoint, subject to approval of the Executive Committee, all Standing Committee Chairpersons. The President shall cast the deciding vote at all meetings in the event of a tie vote. The President shall submit an annual report on the operation of the booster club at any general membership event (i.e. Football, Volleyball and Basketball Parent Information Nights).
Section 5. The First Vice President shall exercise the powers of the President in the President’s absence and shall succeed to the office of President if it becomes vacant before the President’s term ends.
Section 6. The Secretary shall take minutes at all meetings of the Executive Committee Board of Directors and General Membership and perform such other duties as the Executive Committee may direct.
Section 7. The Treasurer shall keep all financial records for the club and act in accordance with the provisions of Article VI of these by-laws.
Section 8. Standing Committee Chairpersons are appointed by the President and approved by the Executive Committee. The President shall create new Standing Committees if necessary.
ARTICLE V: QUORUM
A quorum for meetings of the membership and Board of Directors shall consist of the members present and voting. A majority of those present and voting shall be sufficient to carry a question brought before a meeting of the Board of Directors or membership unless a high percentage is specified elsewhere in these by-laws. If desired, the President (or designated appointee) may initiate an electronic vote to the Creekwood Athletic Booster Club Board of Directors via email or CABC website board forum.
ARTICLE VI: FINANCES
Section 1. All money belonging to this organization shall be deposited in a local bank under the name of the club.
Section 2. Two signatures are required on all checks written on the club’s account. Positions authorized to sign club checks include: Treasurer, President, 1st Vice President or 2nd Vice President. The 3rd Vice President is not authorized to sign checks and is responsible for reviewing and initialing monthly bank statements.
Section 3. All money shall be spent in a way that is consistent with the purpose of this organization and the rules and regulations of the Texas UIL.
Section 4. All requests for funds should be presented to the Athletic Directors who shall in turn direct these requests to the Board. Coaches’ wish lists should receive prior approval from the school administration before submission to the booster club. The Board will then decide if the request is within UIL rules and if it is feasible to make such expenditures.
Section 5. The Treasurer shall provide the Board of Directors with a financial report at their regular monthly meeting. The Treasurer shall submit a financial report three times during the school year either at a Membership meeting or posted electronically on our Creekwood Athletic Booster Club website.
Section 6. The fiscal year of the CABC shall run from July 1 to June 30. An Audit Committee shall be formed no later than May 1st and shall be appointed by the President, upon approval of the Executive Committee. There shall be three (3) people on the Audit Committee with two (2) alternates.
Section 7. A debit card for the CABC shall be made available for purchases when applicable. Amounts under $1000.00 must be approved by the President and Treasurer before it can be processed. Amounts over $1000.00 must be approved by the President, Treasurer and another Executive Officer before it can be processed.
ARTICLE VII: AMENDMENTS
These by-laws may be amended at any regular meeting of the club by a two-thirds vote of the members present and voting (or via email vote), provided that notice of the proposed amendment shall have been given at least thirty days in advance of the meeting.
ARTICLE VIII: DISSOLUTION
In the event that the Creekwood Athletic Booster Club is dissolved, its assets shall be transferred to the Creekwood Middle School Athletic Fund. No assets, monetary or otherwise, shall pass directly to any other organization or individual.
Revised: May 2014