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Quick Start Guide
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Quick Start Guide

For to work to its fullest, you'll need to enter information about your members, your leagues/divisions, teams, facilities where they play, and their game schedules. For most, the steps below will provide a good outline for setup, however you can setup your site in any order you would like.

  1. Online Registration Setup
  2. Add Seasons, Leagues, and Teams
  3. Add Facilities
  4. Create Schedules
  5. Roster players, and more...

To get started, log in to the site as an administrator.

Click on the login tab in the top right corner of your site and enter your username and password.

  1. Create a Registration program. (Admin>Members>Registration System)

    The registration system will allow you to capture data for your members through your website.  Once you have collected this member data and registration has closed, you can begin to assign players to teams.

    Take our online class: Registration 101
    See step by step help

  2. Create a Season to contain your Teams.  (Admin>Teams>Seasons)

    A season defines the dates during which your teams exist.  Each season contains a new set of teams.  Define a season by entering a name, start date and end date.

    See how to add a season  

  3. Create a League structure. (Admin>Teams>Divisions & Teams>Add new League/Division)

    This can be anything from a simple two-league, House/Travel structure to multiple, hierarchically nested leagues.  These leagues will become the "parents" for all the teams you define in your website.

    How to create Leagues  

  4. Create your Teams. (Admin>Teams>Divisions & Teams>Add a new team)

    Enter information about each team, such as name, "parent" division, and the season.  Note that each team you create is only used for the current season.  Next season you'll create new teams and assign members again.  Previous seasons' team will exist separately as an archive so your organization's history (rosters, game results, etc.) can be preserved.

    How to create teams

    Linking your club to a "Parent" League:
    If your club belongs to a larger hosted "Parent" organization, you will be able to take advantage of exclusive scheduling and scoring features that will allow your club's website to be connected to the "Parent" site.  Schedules (and optionally Standings) entered on the "Parent" site will automatically be distributed to team pages on your club site.  Scores entered on your club's site for those games will automatically be brought up to the "Parent" site. Team management information will also be brought up to the "Parent" site as well.
    1. Select your "Parent" league. Admin>Configuration>General Settings>Organization.
    2. Link your teams. Admin>Teams>Divisions & Teams. From the Divisions & Teams page, click on a team name and adjust the "Outside League" drop-down.  Click here for information on how to create teams.

  5. Add playing Facilities.  (Admin>Facilities>Add a Facility)

    Here you can enter the names and descriptions of each facility along with it's location, driving direction, and event a map, which will be invaluable to new members.

    How to add facilities

  6. Add game and practice Schedules.  (Admin>Scheduling>Add Game or Practice)

    Once teams are created and facilities are defined, you can start entering schedules.  You can enter single events using "Add Game or Practice." You can choose the date, time, teams, and location for each event.  Events entered will be added to your organization's Master Schedule and also broken out into schedules for each team automatically.  You can also use the "Recurring Games" option to generate events that occur on a regular basis. 

    At first, the schedules will only be visible to those who have access to this area.  This will allow you to make additions, changes, and revisions without notifying your members.  Once your schedule is finalized, publish it by specifying the date that you want the schedule to end.  This gives you control over what the public sees regarding the schedule and when they see it.  Once the schedule is published, you can set the schedules to "Live" which will cause future changes, revisions, and cancellations to generate email notifications for all affected team members and their guardians.  This will keep everyone (with email) as up to date as possible.

    How to add schedules

  7. Assign Rosters. (Admin>Teams>Assign Rosters)

    Once the teams are defined and the member data is collected, you can create rosters by assigning members using the Assign Roster tool.

    How to assign rosters

Note: Facilities, leagues, and teams must be set up first, before games can be entered.  Members can be entered at any time; but teams must be entered before rosters can be created.

The remaining sections of this document describe each of the individual forms used to enter your site's information.

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