Define Officials Rules
Members of the Officials team
are unique members of your organization. Unlike other members who are scheduled
to games as part of a team, Officials are scheduled to games as individuals,
which can often be a difficult task. With the LeagueAthletics.com system, you
can overcome such scheduling obstacles as:
- Having the correct Officials assigned to the
- Officials' availability
- Scheduling conflicts, including conflicts caused by
transportation time from one venue to another
- Reminding Officials of scheduled assignments.
When used to its fullest, the LeagueAthletics.com system
allows Administrators to create rules that specify the quantity of a specific
Officials' position for a specific "Game" type. Members assigned to the
Officials team can select days and times they are available to work and
optionally (at the discretion of the Administrator), assign themselves to games
they qualify for. Administrators can use these rules to assign Officials to
games based on their position and availability.
When determining Officials availability for a game, the
system takes into account the Official's general availability, as entered by the
Official, conflicting prior Official assignments as well as possible drive time
conflicts from one venue to another. If the Official is also a member/player on
another team in your club, the system will also take any scheduled game into
account as well. You, as an Administrator will have the ability to override
these availability issues, if you so desire.
In order to a take full
advantage of this feature, we suggest the following:
- This feature will only work if you have Officials (Umpires, Referees,
etc.) in your database and assigned to the Officials team. It is best to have
them entered with as much information as possible, most importantly, with a
valid email address. If no email address is entered, your officials will not
be able to access the Officials Area. You may find out more about entering
members into your database by clicking here.
- Make sure all team assignments on the Officials team are accurate. Only
eligible members, based on positions selected when creating a rule, will be
able to be assigned to a particular game. For example, if your rule calls for
3 "Referees" then only those members with the position of "Referee" will be
eligible. If you have members on the Officials team with the position of
"Umpire" or no position at all, they will not be eligible to be assigned to
the game based on their position.
- Direct all of your officials to fill out their General Availability form.
By doing this, Officials can determine when they are available for games and
can eliminate possible scheduling conflicts. They can access this form by
signing into the Officials Area on you site's homepage with their email
address and password. If they have not needed to sign on previously, have been
just entered into your database, forgotten their password or are a minor, the
system instructs them to enter only an email address and will send them a
temporary password so long as the email address entered matches an email
address of a member that has been assigned to the Officials team. All of the
aforementioned will be able to change their password by using the "Edit My
Account" feature, if activated.
- Make sure that all Facility information is up to date with correct zip
code information and address, if possible. If you have a
multi-field/court/rink facility that you are listing as separate facilities,
such as "ABC Upper Field" and "ABC Lower Field" make sure that they have the
same address listed.
- You must have the Master Schedule tool activated on your homepage. This
can be done in the Admin area of your site. By default, all sites have this
feature activated when started.
This section will help you create rules for members of the Officials team.
Once completed, Officials will be able to assign themselves to games that they
qualify for based on the rules established in this section. Optionally you can
select not to have Officials assign themselves to games, in which case the rules
will help scheduling Administrators know what officials are available for what
games based on the rules established here.
Creating a Rule
In order to use this feature fully, you must first
create a rule or rules for assigning Officials. This is done in the Official's
Rules section of the Admin area. On the initial page of this section, you can
add a new rule or edit an existing rule, by clicking on the "Add a new Rule"
link or the name of the existing rule, respectively. The resulting form includes
the following fields:
- Rule Title
This entry will allow you to
give your rule a distinct name that will identify it to yourself and other
Administrators. This entry is limited to 64 characters. This title should be
something descriptive such as "Reg_Season" or "Playoffs".
While this section is
optional, it is suggested that you give your rule a brief description. This
will help identify the rule from the initial screen, which will be especially
helpful if you have several different rules and/or several Administrators that
may be creating or editing rules.
- Event Type
Select the game type from the
drop-down list. This list will include all game types with events
- Home Only
Check this box if you only
want this rule to apply to facilities listed as "Where home games are played"
for more on setting up facilities click here.
- Involving Teams in
Select from the list of available divisions that you want
this rule to apply to. If you wish to include more than one division, use
Ctrl+Click to select multiple divisions. If no division has been selected,
then the rule, by default, will apply to all
Here, you can indicate the quantity of a specific position
allowed for the previously selected game types.
Enter the number of specific Officials positions that
you wish to allow for this rule.
Select the position on the Officials team that this
rule applies to. All positions on the Officials team will be available to
- Allow Self Assign
When this box is checked, members of the
Officials team will be allowed to assign themselves to position that they
You can create as many position entries above as you like. For example,
you might allow one "Center Referee" and two "Referee" assignments for this game
type. Perhaps you'd only like Center Referees to be able to assign
themselves. As you add positions, new entries will become
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