previously, you begin scheduling by adding events. To do this, click the
"Add Game or Practice" choice on the Admin menu. This will bring up the
Event Information form where you can enter the following information:
Enter the date of the event using
the form "mm/dd/yyyy" or "mm-dd-yyyy." Note: This field will default to
the date that was last entered using this form.
Check this box to show the event as To Be
Determined on the schedule.
Enter the start time of the event
using the form "hh:mm." If the time is in the morning, this is all
that's needed. If it's in the afternoon, you need to add a "p" to the
end or use 24-hour time instead. Note: This field will default to the
start time that was last entered on this form.
Enter the time the event is over
using the same form as above, that is, "hh:mm." Again, If the time is in
the morning, this is all that's needed. If it's in the afternoon, you
need to add a "p" to the end or use 24- hour time instead.
Select the location of the
event from the drop-down list. See the Facilities
chapter for information about adding facilities.
- New Location
You can select the New Location link
and enter a new facility for your website.
Select the category of the
event. The standard categories built into the site are "Tryout,"
"Practice," and "Game." You can add to this list by entering new
categories in the Other field to the right of the "Category" list box.
- Other (Category)
If the category you want is not in the list
box mentioned above, you can enter your own category by typing it into this
field. After you submit this form, whatever you typed here will show
up in the "Category" list on subsequent forms. Be careful when adding
new categories. If you create too many, the list will be hard to
understand and navigate. If you later decide to eliminate a category
that you've added, it won't be easy. First, you'll have to find all
events that use the category, and then either change or delete them
all. This can be a very daunting task so think carefully about adding
To delete categories you have already created, go to Admin>Scheduling>Event
Maintenance. Here you will want to Change the Event Type from a previously
created category to something else. Once changed to a different category, or
category that currently exists, such as "game," the original category you
had created will be removed. You can also remove categories by deleting all
events that include this. To find these events, go to
Admin>Scheduling>Export and export all of your events from your website. You
will then need to find all events of this type and go to
Admin>Scheduling>Master Calendar to delete them. Once all of them have been
deleted or changed, the category will be removed from the website.
Also, a very
important note to observe is that game results are only shown for events
that have the words "game" or "tournament" somewhere in their names.
Everything else is ignored so be sure to include one of these words
somewhere in your new category names if you want them to show up on results
Check this box to confirm the event.
Check this box to cancel the event, but still
have it remain on the schedules.
This is an optional field where clubs may provide
their own unique event ID.
Select the appropriate season from the drop-down list.
This will populate the "Team" and "Opponent" drop-downs with only teams from
the selected season.
Select the name of the home team for
the event from the drop-down list of association teams that have already been
defined. See the Teams chapter for information about adding
teams. If this is an inter-organizational event, such as a house game or
practice, you can select the away team from the Home Opponent list
below. Please do not re-enter this event for opponents from your own
organization. The web site will break out individual team schedules for
you based on the master schedule. If you enter a home team and a home
opponent on this form and submit it, the event will appear on the schedules of
Also note that you should NOT select league names from the
list. These are designated with an asterisk at the beginning of their
names. They are here only to distinguish the various teams defined for
If this is an inter-league (or
association) event, such as a "house" game or practice, select an opponent
team from the list of association teams. As noted above under Team, you
should not re-enter this event as a separate event for this team. The
web site will break out individual team schedules for you based on the master
schedule. If you enter a home team and a home opponent on this form and
submit it, the event will appear on the schedules of both
- Or Winner/Loser of Game #
Optionally enter the game ID of a
preceding game in an elimination series bracket. The ID must be the internal
database ID like the one displayed at the top of this form (if an existing
game). You can also get a game's ID by moving your mouse over a game's
edit icon on any schedule. Your browser's status bar will display the
link which contains the ID number.
If you are creating a single
elimination tournament, select winner from the drop down window. If you are
creating a double elimination bracket you have the option of selecting the
winner or loser of a previous game.
See the chapter on Brackets for information about setting up a
playoff elimination series.
Select the name of an outside (non-association) opponent
from the list of previously entered opponents. If the opponent is not in
the list, you can use the Other field to the right of this one to enter new
outside (or travel) opponents.
- Other (Opponent):
Use this field to enter new outside (travel)
opponents. Names you enter here will appear in the "Travel" list in
subsequent forms. Be careful when adding new opponents here. If
possible, use as generic a name as possible for each. For instance,
it's probably best to use the name of the opponent's club or town alone,
rather than a specific team. This way, you can reuse the opponent name
for various league or division games with different teams within your
organization. Otherwise, you'll end up with a large amount of
opponents that are very hard to understand and navigate. For instance,
it's probably enough to know that your "Squirt" team is playing
"Lancaster." You don't need to specify "Lancaster -
Squirts." This way, "Lancaster" can be used to designate other
teams as well, such as "Lancaster" PeeWees, etc. In this situation,
you'll only have one "Lancaster" opponent name in your opponent list that is
used for several association teams.
Use this field to enter event notes for the event.
You're limited to 32 characters, but you should try to keep the notes as brief
as possible as they will cause schedules to expand in width by the length of
whatever text you type here. If you add too much data, team schedules
may end up being wider than can be printed on standard paper.
- Officials (optional):
Once you have
entered members as officials, this section will appear with a list of all
officials in your database. You can select the checkbox to the left of their
name (for officials with multiple positions assigned, you can select their
position from a drop down window) and the official will be assigned to the
Note: Officials will
automatically be emailed a reminder of their assignment, at minimum, 24 hours
prior to their assignment.
- Send Notices
When checked, this will send automatic
event notices to those affected by changes made on the event information form.
If you would not like to send notcies, uncheck all of these
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