4. Boys and Girls Representatives Meetings

Each club appoints a representative for their girls’ program and one for their boys’ program. Separate meetings are scheduled throughout the year.  Boy's and girl's meetings are held once a month via call-in teleconferences. These meetings are extremely important because timely information and instructions regarding NCJLA practices, policies, and procedures for the particular season are shared and discussed.  It is then the responsibility of the representatives in attendance to pass this information along to their clubs, coaches, and players.  The NCJLA event calendar includes exact dates and times for these meetings. Copies of the meeting materials can be found on the NCJLA Boys and Girls tab on the NCJLA homepage, left menu bar.

Typical roles and responsibilities of the Representatives: (Required position for your club)

Boys and Girls Representatives

Manages the following for their respective team(s) (8U- HS):

• Coaches Certification Submission to NCJLA (collects items from coaches, assist them with completion, and sends 1 master sheet to the NCJLA webmaster)

• Encourage coaches to attend in person USL Coaches training sessions to advance their skills each year

• Assist with recruitment of new parents to be coaches

• Ongoing mentoring and support for coaches (request assistance from NCJLA or USL as needed)

• Assist with creating the club practice plans (Use LADM resources)

• Special events- coordinate RSVP for the teams that will be attending NCJLA events

• Liaison to the NCJLA Boys or Girls Directors and Commissioners

Club Delegate

Responsible for the following:

• Attend NCJLA Summer Workshop and Delegates Meeting
• Cast the club vote for all association business
• Participate in representative conference calls as needed

Girls Representatives Meetings and typical agenda topics:

November, third Tuesday: GoTo Meeting Rep Call

• rules for the season

• recruitment of officials

• how to prepare for scheduling meeting

• coaches certification trainings offered in the area

December, third Tuesday: GoTo Meeting Rep Call

• recruitment of officials

• coaches certification sessions in the area

• Preparing rosters

January, third Tuesday: GoTo Meeting Rep Call

• Rules Interpretation sessions led by official's organization for coaches

• recruitment of officials

• play day logistics

February, third Tuesday: GoTo Meeting Rep Call

• rules changes

• game day protocols

• arbiter protocols

• end of season calculations and qualifications.

• Play Days...know before you go info

March, third Tuesday: GoTo Meeting Rep Call

• First weekend:  Season opens for GHS, Girls U14 A/B, Girls U12A/B with Play Day and Ref Training

• Third Tuesday: Conference call rep meeting

• Second Saturday: Season opens for Girls U10 and Girls U8

April, Third Wednesday: GoTo Meeting Rep Call

• End of Season event locations

• RSVP forms to confirm your team's attendance

May, Third Tuesday: GoTo Meeting Rep Call

• End of Season events still ongoing

• RSVP for Summer Workshop

• Feedback regarding rules of play for workshop

Boys Representative Meeting and typical agenda topics:

November, second Wednesday: GoTo Meeting Rep Call

• rules for the season

• recruitment of officials

• how to prepare for scheduling meeting

• coaches certification trainings offered in the area

December, second Wednesday: GoTo Meeting Rep Call

• Prepare for scheduling meeting

• recruitment of officials

• coaches certification sessions in the area.

January, second Wednesday: GoTo Meeting Rep Call

• Rules Interpretation sessions led by officials organization for coaches

• recruitment of officials

• play day logistics held by referee and local clubs

February, second Wednesday: GoTo Meeting Rep Call

• rules changes

• game day protocols

• arbiter protocols

• end of season calculations and qualifications

• Play Day for 10UB and 8U

• Open of regular season the last weekend

March, second Wednesday: GoTo Meeting Rep Call

• Game change protocols

• Opening weekend for Boys 10UB and 8U

• Review of how to input scores and monitor standings

April, second Wednesday: GoTo Meeting Rep Call

• End of Season event locations

• RSVP forms to conform your teams attendance

May, second Wednesday: GoTo Meeting Rep Call

• End of Season events still ongoing

• RSVP for Summer Workshop

• Feedback regarding rules of play for workshop

   

All rights reserved. Use of NCJLA materials are limited to the NCJLA approved activities only. NCJLA Clubs and outside organizations must request permission from the NCJLA.