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Volunteers for Menlo Atherton Grizzlies

We appreciate every volunteer, at every level.   Since we are a volunteer run club and non-profit we ask that every family volunteer in some capacity for the club.   Similar to AYSO Soccer all families will need to select a job during the registration process.   Below is a list that outlines some of the various jobs.  

Club Level Job Descriptions
NCJLA official – train to be an official for girls or boys teams
Safety Coordinator - Work on team with AED training & CPR
Team Manager Coordinator  - facilitates and communicates with all Team Managers
Uniform Manager – work with director in uniform design and places order with suppliers and helps manage uniform ordering, distribution and collection if necessary

Team Level Job Descriptions

Head Coach – Leads the team for all scheduled practices and games with the support of assistant coaches.  Must be agreed upon with Director Matt Bond and have lacrosse playing experience in high school, college etc.

  • Seeks to establish and implement Grizzlies vision
  • Create relevant and compelling practice plans engaging real-life competitive situations that players can put into practice in games
  • Engage in regular feedback process with Director
  • Must complete Positive Coaching Alliance training
  • Must complete US Lacrosse Level 1 coaching course
  • Weekly communication with Grizzlies Director
  • Responsible for building roster, ensuring appropriate playing time for all players, and oversight of Assistant Coaches and Parent Coaches
  • Responsible to follow Grizzlies Coaches Manual and appropriate age-group curriculum.
  • Necessary skills included demonstrated leadership, clear communication, strong interpersonal skills and ability to relate to appropriate age group.
  • Willingness to engage with parents and broader community on behalf of the Grizzlies program.
  • Joyful, energetic, and enthusiastic in creating a fun environment. Must take lacrosse and coaching very seriously but not take themselves too seriously.

Assistant Coach – Supports the Head coach for all scheduled practices and games. 
Team Manager – Works closely with coaching staff to manage the team which includes confirm games, officials and other game day jobs for the team.  Also coordinates communications with team parents.
Game Day Equipment Setup – sets up necessary equipment for games, coordinates to make sure all necessary items are at the field on game day, sets up goals and breaks down after the games and secures all equipment.  It is necessary to have access to large enough vehicle to transport table, chairs & portable goals.
Score Keeper – works the score table and fills in score keeping sheets for home games
Time Keeper – works at the scoring table and keeps time and helps score keeper for home games
Team Photographer – lead for taking photos of team during all games and uploading to share site for the team; helps coordinate and takes a team photo
Sideline Manager-  wears the NCJLA vest and maintains order on the sidelines 
Team Tent Parent - brings team shade/rain tent out to all games                

Some of the typical volunteer jobs and their descriptions are listed below.  

Team Parent/Team Manager

This year, for most teams, we have two Team Parent positions.

Team Parent: This parent works as the liaison between the coach(es) and the families. Communication is a big part of this job.  It includes notifying families of upcoming games, directions, and any additional game information that might be needed.  This person also recruits and assigns all of the other volunteers jobs for the team (snacks, car pools, parties, score keepers, timers, etc.)

Team Manager: This team parent works "behind the scenes" with more of the League requirements.  Prior to the games each week, this parent confirms all assigned referee and umpires for the home games.  This person also confirms game times, locations, fields and any changes with the visiting teams. We provide the visiting team with information regarding our assigned fields and locations.  

Score Keeper – Scorekeeping Instructions

For 10U - 14U divisions, parents keep score and time for their team at both Home and Away games.  For every game the Home team is responsible for setting up a score table with three chairs - one for Home Scorekeeper, one for Time keeper and one for the visiting team's Scorekeeper (instructions also appear on scorepad).

8Us do not keep score and Griz Kids do not play any games.

Player’s Name:   
An adhesive (sticky label) list of players’ names and numbers should be provided by the Team Parent, or Scorekeeper, in duplicate for each game (Both Home and Away Games) and it should correspond to the format of the score pad.  The score pad contains 2 pages: White for Home, Canary yellow for Away (Visitor).  One adhesive roster should be placed on each of the 2 pages for each team.  If adhesive labels are not available, the Team Parent/Scorekeeper for each team should bring a roster and carefully write the player names & corresponding numbers on the score pad (pressing hard as it is a carbon copy).  Each team (coach is responsible for bringing their own roster to each game.

When a player scores, the Scorekeeper takes the following actions:
Observes the number of the player who scored and, if relevant, of the player who made the assist* (see definition of an "assist" below). Having a Scorekeeper from each team makes identifying players much easier.




  • Watches referee to confirm goal and number of player who scored (referee will not call assists).
  • Ask Timer keeper for time of goal.
  • Finds name of player who scored goal on the roster and records a single mark (|) on that player's row in the column that matches the period in which the goal was scored.
  • Finds name of player who had an assist on the goal on the roster and records a strike mark (|) on that player's row in the Assist column (period of play is not recorded for the assist).  Not every goal has an assist.

On the very top of the score pad, there are rows for each team in which goals should also be recorded.  Record the time of goal in the time row for the appropriate team and, in the row where player numbers are recorded, put the number of the scorer in the first box and the number of the player who assisted in the 2nd (these 2 boxes are directly above and aligned with the box for the time of the goal).  If there was no assist, put a dash (-) in the second box.

* Any direct pass by a player to a teammate that results in a direct shot and score in the goal is considered an assist.  There can only be one assist per goal, and not every goal has an assist.



  • Watch the referee to determine player number, penalty type, and number of penalty minutes incurred.
  • Note time of penalty with Time Keeper.
  • Record the penalty under the appropriate team's section in the Penalty section.  A specific set of columns is provided on the score pad for penalties for each team.  This section requires the following information be recorded along the same row for a single penalty:  Player number, Period of the Offense, Type of Offense (e.g. slash, illegal check, etc.),  Minutes of Penalty to Serve  and Time Offense occurred.

Total Saves:   
A save is recorded any time a ball is stopped or deflected by the goalie, thereby preventing a shot that would have resulted in a goal.  A strike mark (|) is made in the row corresponding to the goalie in net in the appropriate period column.

Each team has 2 timeouts per half and one per OT period.  These 5 allowed timeouts are represented on the score pad by 5 boxes under each team's section.  Record the time left in the period  at which a timeout is called in the appropriate box for the appropriate team (e.g. if it is the first timeout in the 1st half, put it in the 1st box under the 1st half for the team who called the timeout).  If only one timeout was called in the first half, record the first timeout of the 2nd half in the 1st box under the 2nd half.

After each period of play:
For each team, total the number of strike marks representing goals in the column for the last period of play and write the number in the Total Goals row for that period

For each team, total the number of goalie saves in the column for the last period of play and write the number in the Total Saves row for that period.

At the top of the score pad, draw a thick vertical line straight down after the last goal entered (the line should go through all rows, Home and Visitor).  Label the section to the left of that line with the appropriate period number (e.g. period 2).  Record all goals for the next period to the right of that vertical line.  Note: if one team scored fewer goals than another in a period, there will be some empty goal spaces on that team's rows before the vertical line - this is fine.

If it is half-time, you may be asked to time the half.

At the end of the game:
Referees and Coaches must sign score sheet to validate game scores and statistics.  Give the white sheet to the home team's coach and the canary yellow sheet to the visiting team's coach at the end of the game.

Time Keeping – Time Keeping Instructions

12U & 14U Games:  
10-Minute STOP time per period (four quarters)
Penalty time is STOP time.

10U Games:   
12-Minute RUNNING time per period (four quarters)
Penalty time is STOP time.

Girls Games:
20-Minute running time (two halves)
Running Time:   

Game clock starts with opening face-off and doesn’t stop until time has expired. Clock stops only for timeouts and breaks between periods or if referee asks you to stop it for an injury.

Stop Time:  
Game clock stops every time referee blows the whistle (ball goes out of bounds, there is a penalty, etc.) and when a goal is scored.  

Clock restarts when ref puts ball in play and whistles.

Penalty Time:
Penalty time is always STOP time, even when the game time is running time.  Timekeeper keeps track of each player’s penalty time with a stopwatch.  Timer must count down last 10 seconds of penalty and shout RELEASE when time expires to the player so he knows when the penalty is over and he/she can go back in the game.  Penalties are either 30 seconds (pushing foul) or 1 minute (illegal check, tripping, etc.).  In some extreme cases the penalty may be 2 minutes for flagrant fouls.   Penalties are released when the opposing team scores a goal.

Substitution Horn (boys):
When the ball goes out of bounds on the sidelines only (not the end lines), a coach can call for a substitution horn.  When a horn is called for, look at the referee to see if his hands are up, which indicates that a team can call for a horn.  If the refs hands are up, sound the horn and then the coaches can substitute players.  Only sound the horn if a coach calls for it and the ref has his hands up.

Additional Duties: Inform Scorekeeper of time when goals are scored, penalties occur and timeouts are called.

Field Marshal and Field Marshal Duties

The field marshal is the person in charge of field set-up and take-down. At the start of the day make sure the field is ready for the day's games.  The club can assign one person for the entire day or break down the duties and split up between teams.  We generally have the team parent of the first game of the day assign field set up volunteers and the last game of the day field take-down and clean up.  The teams in between assign a volunteer as more of a safety monitor. Making sure fans are not on the players side of the field (unless they are in the stadium seating).  Keep families, players off of track, keep dogs off of the school property, etc.